Ask, Is this really necessary? Do you need to have that meeting? In many cases, you don't, but you do anyway simply because that's what you've always done.
Eliminate as many "nice to do" tasks as possible - you'll have more time to be effective where it really matters.
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Similar ideas to Eliminate "nice to do" tasks
Choose a few (usually 3) tasks to get done each day; those become your MITs.
When using MITs, your to-do list would have 1-3 of these, and anything else listed would become bonus, "nice to do if you have the time" tasks. You only work on bonus tasks if all your MITs are don...
A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:
Open-ended tasks are any tasks that don't have a definite endpoint. Activities like "studying", "working" or "tweaking" waste your time and cause procrastination. "I should really study" is open-ended because it does not have a specific to-do list to learn the material.
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