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The not-to-do list - AgileLeanLife
The Not-to-do List
A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:
- Things you want to say no
- Distractions from being productive
- Regular tasks you can delete, delegate, or outsource
- Other people's responsibility
- Small projects that get way on bigger projects
- Emotionally draining tasks
- Bad habits
- Stuff that doesn't need to be done
- Things that are out of control
- Everything else that you can systematically eliminate and bring a bigger margin into your life.
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4
Key Ideas
Lists to Organize Yourself Perfectly
- Vision List - consists of everything you want to experience in life.
- 100 Days List - all the task waiting for you in the next 100 day.
- Personal Sprint Backlog or Bi-Weekly Sprint - tasks categorized by to-do, in progress, and done.
- Daily 3T List - the three most important tasks of the day.
- Not-to-do List - tasks you simply don’t do, no matter what.
The Not-to-do List
A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:
- Things you want to say no
- Distractions from being productive
- Regular tasks you can delete, delegate, or outsource
- Other people's responsibility
- Small projects that get way on bigger projects
- Emotionally draining tasks
- Bad habits
- Stuff that doesn't need to be done
- Things that are out of control
- Everything else that you can systematically eliminate and bring a bigger margin into your life.
Not-to-do List and Templates
When people ask you personally or via email something that you are struggling to decline, use templates. Templates are standard response you use to everyone. With the use of these, you refuse them politely without offending them. Also, it saves you time and there's less emotional pressure compared to writing a decline every time.
How to Prepare Your Own Not-to-do List
- Take time to make a list.
- Analyze your tasks from the past and look for patterns.
- Evaluate recurring tasks. Identify their effects in the future. Know if you can delete, delegate, or outsource the task. Ask yourself what you would feel if you're going to do it.
- Be honest with yourself about what should be on your not-to-do list. Realize that you should let go, and commit to other things.
- Prepare your template for kind declines and start saying no to yourself and other people.
SIMILAR ARTICLES & IDEAS:
3
Key Ideas
The One Big Thing
Instead of checking off a list of tasks, concentrating on one big thing in a day turns out to be a lot more fruitful and gratifying.
To-Do Vs Might-Do
- A To-Do list is composed of your routine activities that continue to come up daily.
- A Might-Do list is composed of the things you might do someday, things that are your goals and you will, in the course of time, schedule them in your calendar.
The Handy Calendar
The important, big things can be 'baked-in' your calendar, while you keep track of meetings and appointments.
The Might-Do list acts as your goals list that you will incorporate in your coming days while doing your routine work.
5
Key Ideas
Living the 80/20 Life
The 80/20 rule, also known as the Pareto principle, states that we need to focus on the few things that get us the most benefit.
For a lot of events, approximately 80% of the effects c...
The Most Important Tasks (MITs)
Choose three Most Important Tasks for each day, and focus completely on gettting them done within a specific time.
If you add more than three, and you might not get them all done. By limiting yourself to a small number of things, you force yourself to focus only on the essential.
Success List
Instead of following a to-do list, make a shorter one called "success list". Why make one?
- It aims you in a specific direction
- It is an organized directive.
If your to-do list contains everything, then it’s probably taking you everywhere but where you really want to go.
2 more ideas
24
Key Ideas
“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life de..."
Brian Tracy
Work Around Your Energy Levels
Productivity is directly related to your energy level.
Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.
Plan Your Day the Night Before
Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.
You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.
21 more ideas