Log Your Completed Tasks

Your "done" list is a great indicator of whether your to-do list is working. If more than two days go by without a new done item, it's time to revamp your to-do list and get back to best practices.

828 STASHED

How to Make Your To-Do List Doable

lifehacker.com

MORE IDEAS FROM THE ARTICLE

At any point during the workday, you are in one of these modes:
  • When a project or task comes up, the steps you need to take start to form in your mind. Now you're in thinking/Boss mode. 
  • Your to-do list is a collection of those orders, which your Assistant personality will later pick up and do.
Write down the instructions in such a way that your Assistant self can just do them without having to think - or stress. 

1.06K STASHED

When you have a multi-action task, keep only its next sequential action on your to-do list. When the task is complete, refer to your project list and add its next action to your to-do list.
At any given moment, your to-do list should contain only the next logical action for all your working projects. That's it - just one bite-sized step in each undertaking.

952 STASHED

When you tell yourself to do something, make it an order. 

An item such as "Acme account checkup" doesn't tell you what has to be done. Make your to-do's specific actions, such as "Phone Rob at Acme re: Q2 sales.

925 STASHED

90% of the work involved when you're tackling tasks that matter is the planning. 

The more you practice the art of creating effective to-do's, the faster and easier it will come to you, and the more you cross items off your list and leave the office with that delicious sense of completion.

776 STASHED

Schedule a 20-minute meeting with yourself every Friday or Monday to review your to-do list, project list, and someday/maybe list.
Use that time to rewrite any items that aren't broken down as much as they should be, purge irrelevant items, and move the next actions from your project list to your to-do list.

951 STASHED

Although my to-do list is only 20 items or so, it's 20 items that change every day. Every day, two to five tasks get checked off, and two to five tasks get added. 

Your to-do list is a working document.

824 STASHED

Although your to-do list might have 20 items on it, the reality is that you're going to get only a couple done per day (assuming that you're not writing down things like "get up, shower, make coffee, go to work....

Make sure the most important tasks are at the very top of your list. 

853 STASHED

When formulating a to-do, the onus is on your Boss self to make it as easy as possible for your Assistant self to get the job done. 

Arm your Assistant self with all the details she needs to get your work done. 

For example, if you have to make a phone call, include the name or number.

891 STASHED

To-Do Lists

Your to-do list can be a tool that guides you through your work, or it can be a big fat pillar of undone time bombs taunting you and your unproductive inadequacy.

If the instructions are clear, specific, and easily carried out, you're golden. If not, you'll get undesirable results, such as fear, procrastination, and self-loathing.

1.06K STASHED

Keep Your List Short

Just as no one wants to look at an email inbox with 2,386 messages in it, no one wants to have an endless to-do list. It's overwhelming and depressing. 

Instead, keep your to-do list under 20 items. Your to-do list should be short, to-the-point commitments that involve no more deciding as to whether you're actually serious about doing them.

953 STASHED

1 LIKE

Instead of letting tasks you're not quite committed to loiter on your to-do list until you're sick of looking at them, move them off to a separate list, a holding area for Someday/Maybe items. 

Only concrete actions you're committed to completing should live on your to-do list.

1K STASHED

Break It Down

Your to-do list is not your project list. Don't add multi-action tasks to your to-do list, such as "Clean out the office." Break projects down to smaller, easier-to-tackle subtasks.

The smaller and more atomic these subtasks are, the more doable they are. Break down tasks into five-minute increments.

1.14K STASHED

Deepstash helps you become inspired, wiser and productive, through bite-sized ideas from the best articles, books and videos out there.

GET THE APP:

RELATED IDEAS

Writing The List In The Morning

Although it might feel natural to create your to-do list first thing in the morning, it's too late.
Writing the list at the end of the day allows you to leave work behind and transition into personal time. 

4.37K STASHED

22 LIKES

These Seven To-Do List Mistakes Could Be Derailing Your Productivity

fastcompany.com

Common Reasons For Procrastination
  • Fears of not doing a specific task well enough.
  • Unpleasant feelings associated with a specific task.
  • Thinking working under pressure makes for more efficient working.

486 STASHED

1 LIKE

How to make an actually effective to-do list if you're a procrastinator

fastcompany.com

It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.

But if you can prioritize until you have only one thing to focus on right now, you can't help but get to work.

3.09K STASHED

1 LIKE

How to Ruthlessly Prioritize Tasks to Get More Done

zapier.com