Time blocking and focus

Time blocking and focus

By scheduling every minute of your day you not only guard against distraction but also multiply your focus.

Also, focusing on one task at a time can make you up to 80% more productive than splitting your attention across multiple tasks.

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Time Management

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Time blocking

It's the practice of planning out every moment of your day in advance and dedicating specific time “blocks” for certain tasks and responsibilities.

When you fill your calendar with the tasks and things you want to do, it’s harder for others to steal your time.

  • It takes a lot of time and effort.
  • Few of us (if any) have the same schedule every day.
  • We’re bad at estimating how long tasks will take to do.
  • Constant interruptions and “urgent” tasks can destroy your system.
  • Flexibility is key in most workplaces.
  • You can lose sight of the bigger picture if you focus just on each day.
  1. Know your high-level priorities and goals.
  2. Start creating blocks for your time outside of work (morning routines, time with family/friends etc.)
  3. Schedule your most meaningful work for when your energy and attention naturally peak.
  4. Add blocks for reactive tasks each day (emails, calls, meetings).
  5. Write down your daily to-do list (for work, home, and family/social) and fill it in.
  • Place buffers in between tasks.
  • Schedule your breaks too. 
  • Use the right daily time management strategies to stay on track. 
  • Overestimate how long things will take (at least to start). 
  • Put in time for downtime, relaxation, and learning. 
  • Make sure the people around you understand what you’re working on.
  • Revise as needed.

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Key Points

The key to this method is prioritizing your task list in advance — a dedicated weekly review is a must. Take stock of what’s coming up for the week ahead and make a rough sketch of your time blocks for each day. At the end of every workday, review any tasks you didn’t finish — as well as any new tasks that have come in — and adjust your time blocks for the rest of the week accordingly.

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Scheduling your day

A good daily schedule is a blueprint for a successful life. 

Knowing what we’re doing and when empowers us with a sense of purpose, meaning, and focus.

Digital minimalism defined

As Cal Newport defines it, Digital minimalism is:

“A philosophy of technology use in which you focus your online time on a small number of carefully selected and optimized activities that strongly support things you value, and then happily miss out on everything else.”

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