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Time blocking and focus
By scheduling every minute of your day you not only guard against distraction but also multiply your focus.
Also, focusing on one task at a time can make you up to 80% more productive than splitting your attention across multiple tasks.
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Time blocking
It's the practice of planning out every moment of your day in advance and dedicating specific time “blocks” for certain tasks and responsibilities.
When you fill your calendar with the tasks and things you want to do, it’s harder for others to steal your time.
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Cons of the time blocking practice
- It takes a lot of time and effort.
- Few of us (if any) have the same schedule every day.
- We’re bad at estimating how long tasks will take to do.
- Constant interruptions and “urgent” tasks
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Tips from time blocking experts
- Place buffers in between tasks.
- Schedule your breaks too.
- Use the right daily time management strategies to stay on track.
- Overestimate how long things will take (at least to start).
- Put in time for downtime, relaxation, and learning.
- Make sure the...
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Time blocking your schedule
- Know your high-level priorities and goals.
- Start creating blocks for your time outside of work (morning routines, time with family/friends etc.)
- Schedule your most meaningful work for when your energy and attention naturally peak.
- Add blocks for reactive tasks each da...
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MORE LIKE THIS
Task switching and focus
Taking on additional tasks simultaneously can destroy up to 80% of your productive time:
- Focusing on one task at a time = 100% of your productive time available.
- Juggling two tasks at a time = 40% of your productive time for each and 20% lost to context switching....
Variations of time blocking
- Task batching: Grouping together small tasks that are alike or require the same space or tools.
- Day theming: Dedicating certain projects or tasks to a certain day. If your work requires you to wear many hats, this may be for you! A common way to in...
Tips for time blocking
- Take 10 minutes every evening and plan your next day. Rearrange blocks if you must create time for other important things.
- Use recurring blocks for recurring tasks.
- Don’t over-schedule. Realistically, you can’t be productive 10 hours straight. Give yourse...
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