Context switching is killing your productivity (here's what to do about it)
Taking on additional tasks simultaneously can destroy up to 80% of your productive time:
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Most of us spend our days jumping between tasks and tools.
In fact, most people average only 3 minutes on any given task before switching to something else (and only 2 minutes on a digital tool before moving on).
You can’t expect to focus non-stop on a project for days on end. But at the same time, you won’t see any real progress if you mindlessly jump from one task to another.
You need a work schedule that pairs periods of sustained focus with rest in a way that’s purposeful and powerful.
... to reduce FOMO and productivity guilt. This will also help you to stay in the same mental space without worrying about what needs to be done:
... and use office hours to keep your focus throughout the week. One example is the Free, Focus, Buffer system popularized by business coach Dan Sullivan:
Split your day between Maker and Manager time:
To protect your focus, try to schedule at least a bit of Maker time into each day.
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Some of our daily to-dos should not require a constant daily effort and could be optimized further. Look for such habits and if the daily effort is straining you, look for other innovative solutions.
Time and Energy are limited resources, and as we grow, our habits may become obsolete. We could use the same time and energy to explore new and better options.
It is a good idea to pay attention to where we spend our time and see if there is something we do daily but have outgrown long ago.
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The key is to not rely on a rigid consistency but to be resilient enough to withstand any breaks. Our resilient habits are usually the old ones and have some psychological rewards while involving some external accountability.
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