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The Only Thing You Need To Remember About The Seven Habits of Highly Effective People
Quadrant 2: Not Urgent - Important
These are the things that matter in the long-term but will offer no concrete benefits right now or even this year. They are things we know we need to get to but probably will push off.
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Key Ideas
Time management matrix
At the beginning of every week, write a two-by-two matrix on a blank sheet of paper.
One side of the matrix says "urgent" and "not urgent". The other side of the matrix says "important" and "not important."
Then, write all the things you want to do that week.
Quadrant 1: Urgent-Important
These are the most pressing tasks we'll likely get to this week. When we do fire-fighting, it's all relating to stuff in this quadrant.
Quadrant 2: Not Urgent - Important
These are the things that matter in the long-term but will offer no concrete benefits right now or even this year. They are things we know we need to get to but probably will push off.
Quadrant 3: Urgent - Not Important
These tasks keep us busy today, but if we stop to really think about it, were a waste of time. These are interruptions that happen, such as phone calls.
Quadrant 4: Not Urgent - Not Important
These things are the time wasters we do because we feel like we're tired and need a break: checking and rechecking Facebook and Twitter during the day, or mindlessly eating, even though we're not hungry.
The most important quadrant
Quadrant 1 (the urgent/important tasks) you will always automatically take care off. Quadrants 3 & 4 should be eliminated to a great extent.
Quadrant 2 (not urgent but important) is what will change your life over time. At least 10% of your day needs to be devoted to this important but not urgent stuff. Ideally, you're spending 30% of every day on this.
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Be Proactive
Reactive people believe the world is happening to them. They focus on things that are in their circle of concern, but not in their circle of influence.
Proactive people recognize th...
Begin with the End in Mind
Start with a clear destination to determine your steps. Identify your values and live by them.
- Visualize in detail your own funeral. What are they saying about how you lived your life, and your relationships? What do you want them to say? Change your priorities accordingly.
- Break down different roles in your life - whether professional, personal or in a community. List 3-5 goals you want to achieve for each.
- Define what scares you and write down exactly how you'll handle it.
Go after your goals
Prioritize your day-to-day actions based on what is most important, not what is most urgent.
Be disciplined to follow these actions regardless of how you feel at any given moment. Maintain a primary focus on relationships and results, and a secondary focus on time.
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Key Ideas
The Eighth Qualitative Habit
It's related to your ability to act instead of reacting when things don’t go your way.
Your reactivity impacts your attitude, performance, effectiveness and how others perceive you.
Act instead of reacting
The real distress from an unpleasant situation comes from the reaction to the situation, not from the initial event itself.
If you can avoid reacting when uncontrollable events happen, you can reduce your stress and improve your effectiveness and well-being.
Hold your reaction and observe the situation with curiosity from a bird's eye view.
Practicing Self-Regulation
Self-Regulation is the ability to stay calm and collected in the middle of a distressing situation.
Develop the skill to see the initial situation and your reaction to it separately. Self-regulation (self-calming) helps you recognize your emotions and not to react based on your emotions.
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Key Ideas
Personal Operations Category
- Task management. This one is most commonly taught and includes systems like Getting Things Done.
- Knowledge management. This is embodied in systems like productivity educa...
What's on your plate
Prioritizing tasks at work involves getting all your tasks and commitments in one place. Take a piece of paper and make a list of everything you need to get done. Questions to help you:
- Do you have commitments to others like your boss, partner, kids, or clients?
- Do you have anything you need to submit?
- Do you have any financial tasks that need to get done?
- Do you have any planning that needs to get done?
- Do you have any administrative tasks? Legal, insurance, staffing, or training?
- Do you have any professional development tasks that need to get done? Training, areas to research, skills to develop, books to read or study, or classes to take?
Brainstorm your goals
Find your goals. Without them, it is impossible to prioritize your tasks. Try to set 90-day goals, which is long enough to make meaningful progress. Questions to prompt goals:
- What’s the one thing you could do that makes everything else easier or unnecessary?
- If you were giving advice to someone else in your position, what 1-3 things would you tell them to focus on?
- What do you want to have accomplished over the next five years?
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