Do a calendar audit - Deepstash

Do a calendar audit

Do this to clear out dead time and to find:

  • The time you spend on each project
  • How your time is divided between meetings 
  • The time you spend for each area of your work (for example, managing vs building).

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MORE IDEAS FROM How to make a daily schedule that won't ruin your day - RescueTime

Be mindful of your flow
  • Task flow: Our brains take time to get into the flow of a task. But once they’re warmed up, it’s easier to keep going and stay motivated. So chunk your day by activities.
  • Energy flow: Our energy has a natural ebb and flow throughout the day, which we can use to our advantage. If we schedule it right.

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The most successful people consistently get their most important work done first.

Build recurring time for your most important work in the morning, before you start anything else. Your energy levels are naturally higher in the morning, but completing a meaningful task first thing has also a domino effect that pushes you through the day.

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Scheduling your day

A good daily schedule is a blueprint for a successful life. 

Knowing what we’re doing and when empowers us with a sense of purpose, meaning, and focus.

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Ryan Holiday
“So many people have big goals for the future. I think it’s better to know what your perfect day looks like. Then you can ask yourself with each opportunity and choice: Is this getting me closer or further away?”

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When it comes to our daily schedule, most people fall into one of two camps:
  • The Overscheduler: Their days are determined from the moment they wake up to their evening routine.
  • The Minimalist: They’ve got one or two recurring events, but a whole lot of white space so they’re “free” (at least on paper) for long stretches of work.

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Bring all your commitments together on the same calendar (personal and professional) so you know how much time you’re actually working with.

You can use color coding to differentiate between activities if you’d like.

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RELATED IDEA

Time blocking your schedule

Time blocking your schedule




• Know your high-level priorities and goals.

• Start creating blocks for your time outside of work (morning routines, time with family/friends etc.)

• Schedule your most meaningful work for when your energy and attention naturally peak.

• Add blocks for reactive tasks each day (emails, calls, meetings).

• Write down your daily to-do list (for work, home, and family/social) and fill it in.




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Time blocking

It's the practice of planning out every moment of your day in advance and dedicating specific time “blocks” for certain tasks and responsibilities.

When you fill your calendar with the tasks and things you want to do, it’s harder for others to steal your time.

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There is no "one size fits all schedule" for maximum productivity.

Because we all have particular strengths and weaknesses when it comes to time management and productivity, what works for one person could be a total disaster for another.

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