Showing the positive outcomes of their work can be a huge motivating factor and can balance out pessimism. Meet with people in a place where they can be open, honest, and vulnerable.Unless you’ve got a high-trust environment, you’re going to bring ideas up and people will dance around the issue or only say a few things. But when you talk to them individually you can explain what’s happening, what changes they should expect, and assure them that you’re going to follow up and help them.

Build Trust

It’s always exciting to bring a new tool you’re excited about to your team. But they might resist as even if the tool is free, there are costs with learning and switching, even productivity costs.One way to get past this is to remove tools before adding new ones.

Recognize The Benefits Of a New Tool

A habit gets formed when we do an action and repeatedly receive a positive result. However, with change, the benefits are often not immediately obvious.You need to be able to track the behavior change you want to see in the workplace so you can have a sense of progress and reward. Ideally, use automated time and task tracking tools as they collect more data and are more precise than self-reporting.

Track Progress And Show Value

“Role Modelling” is one of the main factors behind successful change in organizations and consists of inspiring change by example.While leadership will ultimately give you sign-off, the rest of the team will determine its success. So in an organizational setting, you must convince everyone of the necessity of change.

Make Change a Team Effort

Testing and validating ideas in smaller groups is a great Trojan Horse for more meaningful changes. But regardless of meaningfulness, change takes time.Humans don’t deal well with big changes. And it’s important to stay strong and not get frustrated if the progress is slower than you’d hoped.

Change Doesn’t Happen Overnight

In a collection of individuals, one bad seed can kill all the hard work you’re putting in. You must understand who you are working with so you can tailor your message and actions so no one becomes a bad seed. To do this, sort your team in the following categories:<ul><li>Fast Yes: those on your team and ready to work to implement the change.</li><li>Slow Yes: slightly skeptical but still open and can see the value in what you’re doing.</li><li>Fast No: quick to dismiss change but clarity and decisiveness can change that and turn them into strong supporters.</li><li>Slow No: look like they can be persuaded but have already decided against you and will stall and undermine. Here, convincing by example is the best route.</li></ul>

Know Who You’re Dealing With

Changing is necessary and takes energy but our brains tend to try to conserve energy as much as possible. So we have mental biases that influence our behaviors and make us shy away from opportunities—even when they benefit us in the long-term.Two of the main bias are loss aversion and failure bias. The former is our tendency to keep what we have rather than gain something equivalent, and the latter is our tendency to assume failure is a more likely outcome than success, and, as a result, treat successful outcomes as flukes and bad results as confirmation of it.

Why Change Is So Hard

Anyone who's ever tried to break a bad habit, start working out, or learn a new skill knows that change is hard for all of us. As human beings, we're wired to love routine. And anything that challenges the tried-and-true is going to face serious resistance.