The first thing I learnt from its blink apart from the fact that ninjas are ruthless, agile, and imperfect is that ninjas don't manage time, they manage attention. So, the first step is to know attention cycle. It refers to knowing when you are proactively attentive, when you are actively attentive and when inactively attentive. Some people have proactive attention in the morning and inactive attention after lunch while some have this swapped. But what matters is to do the right things at the right time. The ninja maps his attention levels, noting when he’s at his best and when he slumps.

Attend To Attention

First, sort your tasks into two categories: Projects and Master Actions.<ol><li>Projects are your most involved tasks. E.g.-getting a wi-fi connection. This task contains a several tasks in itself. Hence, it comes under project.</li><li>Next, break your projects down into action items. This list of project-related actions forms part of your Master Action List.</li><li> Non-project related tasks – things like “renew driver’s license” or “book meeting room for Tuesday” – should be here, too. Basically, if it’s actionable, it goes on the Master Action List.</li><li>Group tasks into categories like “Office,” “Home,” etc.</li></ol>

Organize

<ol><li>Jot down all your tasks, shower brilliant ideas, and repetitive thought at one place. </li><li>Then take some paper slips and write those tasks, ideas and thoughts in those paper slips. </li><li>Now place these paper slips at places like your mail box or office tray. By now, you should be staring down a small mountain of paper.</li><li>To attend to these tasks, we first need to organize them.</li></ol>

Capture And Collect

First, stop checking your e-mails, and start processing them. You want to get emails out of your inbox qs soon as possible. To process emails efficiently, remember the three d’s: if you can deal with it, delete it, or delegate it in less than two minutes, then do it!  For Emails that demand more than two minutes, create designated folders- The first, the action folder, is for emails that require an action that will take more than two minutes. Next, the read folder is for emails you’d like to read. And finally, the waiting folder is for emails that need someone else’s attention.

Making Your E-Mail Inbox Zero

World-leading productivity expert Graham Allcott's businessbible is given a complete update for 2019. Do you waste too much time on your phone? Scroll throughTwitter or Instagram when you should be getting down to your real tasks? Isyour attention easily distracted? We've got the solution: The Way of theProductivity Ninja. In the age of information overload, traditional timemanagement techniquessimply don't cut it anymore. Using techniques includingRuthlessness, Mindfulness, Zen-like Calm and Stealth & Camouflage, this fullyrevised new edition of How to be a Productivity Ninjaoffers a fun andaccessible guide to working smarter, getting more done and learning to love whatyou do again.

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Time Management

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World-leading productivity expert Graham Allcott's business bible is given a complete update for 2019. Do you waste too much time on your phone? Scroll through Twitter or Instagram when you should be getting down to your real tasks? Is your attention easily distracted? We've got the solution: The Way of the Productivity Ninja. In the age of information overload, traditional time management techniques simply don't cut it anymore. Using techniques including Ruthlessness, Mindfulness, Zen-like Calm and Stealth & Camouflage, this fully revised new edition of How to be a Productivity Ninja offers a fun and accessible guide to working smarter, getting more done and learning to love what you do again.