Personal Operations Category - Deepstash

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Personal Operations Category

  • Task management. This one is most commonly taught and includes systems like Getting Things Done.
  • Knowledge management. This is embodied in systems like productivity educator Tiago Forte's Building a Second Brain.
  • Priority management. Without this category, the first two will fail. You need to have your tasks and resources organized, but also know how to prioritize them.

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Prioritizing tasks at work involves getting all your tasks and commitments in one place.  Take a piece of paper and make a list of everything you need to get done. Questions to help you:

This method consists of ranking your tasks into five categories.

At the start of each day, look over your calendar and task list for that day, and quickly write down three things you are grateful for your priorities of the day.

Update all the tasks on your list and prioritize them. Then put them on your calendar based around your energy levels. Ask "Given my current energy level, what's the most valuable task I can do now?

Some examples of things that often waste time:

Find your goals. Without them, it is impossible to prioritize your tasks. Try to set 90-day goals, which is long enough to make meaningful progress. Questions to prompt goals:

  • Maker Time: Maker work requires long amounts of uninterrupted time, like coding, designing or writing.  The peak energy part of your day is most suited for this.
  • Manager Work: This work needs to be done, but does not drive things forward, like meetings, email, or fillin...

The priority matrix allows you to look through your to-do list and categorize based on their urgency and importance.

Prioritize your list of possible goals using and expected value (EV) calculation. Expected Value = Resources Required x Return on Investment x Probability of Success

Categorize your tasks by how much value they generate for you or your company. Tasks can be assigned as either $10/hour, $100/hour, $1,000/hour or $10,000/hour.

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Time management is the process of planning and controlling how much time to spend on specific activities. Good time management enables an individual to complete more in a shorter period of time, lowers stress, and leads to career success .

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