Don't Reject Meetings, Just Be Smart - Deepstash
How to Run an Effective Meeting

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How to Run an Effective Meeting

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Don't Reject Meetings, Just Be Smart

Don't Reject Meetings, Just Be Smart

Employees have no lack of cynicism when it comes to meetings. Yet getting rid of all meetings is not feasible. Without meetings, you would lose contact with your colleagues, disconnect from other departments and become single-minded about difficult problems. Rather than eliminating meetings, improve them.


1.36K reads


Get Meeting Feedback

Collect meeting feedback through different instruments, including your annual employee engagement survey. You could also make meetings part of any 360-degree feedback instrument that applies to leaders in your company. 


969 reads

Scientific Meetings: Key Takeaways

Scientific Meetings: Key Takeaways

  • Holding a meeting for 48 minutes will catch your colleagues’ attention.
  • Invite fewer participants to reduce “social loafing”; encourage input before and after from “secondary stakeholders.”
  • Walking and standing meetings add variety to your meeting culture and ensure that peop...


2.13K reads

The Opportunity Costs Of A Meeting

The Opportunity Costs Of A Meeting

While you’re stuck with your colleagues in a meeting, you all could be spending time doing real work. When your company manages meetings effectively, meetings add to productivity and organizational cohesion. And when it doesn’t, they add to the cost. In 2014, meetings cost the United States econo...


1.38K reads


What differentiates successful meeting leaders from unsuccessful ones is the willingness to pick the right tool for the job at hand.



1.12K reads

Craft The Meeting Agendas

Craft The Meeting Agendas

Research shows that merely having an agenda doesn’t yield more effective meetings. Instead, be intentional in the process of creating a meeting agenda, including customizing it to meet team needs and approaching team members to ask them to add their agenda items in advance. The rule of thumb is t...


759 reads

Invite Fewer Participants

Invite Fewer Participants

Research shows that seven participants per meeting hits the sweet spot.

With more participants, decision-making effectiveness decreases by roughly 10% per additional participant above seven. Reasons for this decrease include logistics, coordination and social issues.

How do you keep ...


579 reads

Audio Conference Calls

Audio Conference Calls

Because audio-only meetings are tricky to lead, pay special attention to your format. The absence of social controls tempts participants to perform other tasks or embrace distractions while on the call – reducing meeting efficiency immensely.

To counteract those shortcomings, ban the mute ...


727 reads

Meetings Are Inevitable Even If We Don't Like Them

Meetings Are Inevitable Even If We Don't Like Them

Many managers regard inefficient, unproductive or boring meetings as an unavoidable business flaw.

Acknowledge that meetings can cause a lot of frustration, and assess your meetings to seek improvements.

Rather than getting rid of meetings, solve your problems with them by app...


2.52K reads

Meeting Effectiveness: The Signals

Meeting Effectiveness: The Signals

Look for the following signals when assessing your meeting effectiveness:

  • Are participants on their phones or other devices, attempting to multitask?
  • Are a few participants talking all the time, while others aren’t speaking at all?
  • Are you, as the leader, dominating the...


1.08K reads

Evaluate Your Meeting Facilitating Skills

Evaluate Your Meeting Facilitating Skills

Rather than overestimating your skills, accept that you might have room for improvement, and strategically seek out opportunities to improve. You can, for example, gain input by asking meeting participants for feedback. If you feel that approaching them in person would bias the results, consider ...


1.08K reads

Prioritizing The Discussion Points

Prioritizing The Discussion Points

Place important discussion items near the top of your agenda. The same holds true for items that participants have generated. Even if you convene the meeting, you don’t have to own every item. Increase accountability by assigning agenda items to participant-owners up front. Present the most salie...


671 reads

Avoid The Negative: Mood Travel Quickly

Avoid The Negative: Mood Travel Quickly

Meetings enlivened with humour and laughter lead to more supportive team members, more constructive group dynamics and higher team performance. Negative comments lead to “mood contagion” that lowers performance. Paying attention to the emotions in your meetings is part of successful meeting leade...


638 reads

Idea Generating Technique

Idea Generating Technique

“Brainwriting” – Ask meeting participants to be silent and jot down their ideas before sharing them with others. Your objective is to generate unique ideas and avoid “groupthink.”

“Silent reading” – Assign 10 to 30 minutes of silent reading for a new propos...


717 reads

Seek To Improve Meetings

Seek To Improve Meetings

Everyone needs to meet for team discussions, inter-department alignment and group decision-making. But everyone needs to meet effectively. Meetings can cause frustration, especially when they waste time and energy due to a bad meeting culture.

Bad meetings should never be accepted a...


1.66K reads

Servant Leadership

Servant Leadership

Adopt a “servant leadership” mindset and buy into an idea by Adam Grant, a professor at Wharton, that you should be a “giver” who actively assists others and disseminates knowledge without expecting anything in return. Companies with strong servant leadership and giving cultures perform better ac...


969 reads

Don't Let People Get Too Comfortable

Don't Let People Get Too Comfortable

Change the seating arrangement – Actively ask participants to sit in a different seat, change the table set-up or switch to another venue.

Conduct a “walking meeting” – Take the meeting agenda and your participants outdoors or on a circular walk through your building.

Hold your meetin...


636 reads

Make The Meeting An Odd Number OF Minutes

Make The Meeting An Odd Number OF Minutes

A meeting will fill in the time you allot it. When you schedule a meeting for 60 minutes, it will most likely take 60 minutes. Your tasks as a meeting leader include making a conscious choice about the meeting length. Consider your objectives, agenda items and the number of participants to determ...


822 reads




Don't be a boss, be a leader.

Many managers regard inefficient, unproductive or boring meetings as an unavoidable business flaw. The author challenges this assumption with ideas on how to stop wasting time and energy by facilitating better meetings.


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