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Pivot tables are your best friend if you do a lot of data entry.
They let you organize data and slice and dice it.
Fortunately, they're easy to use at a basic level:
1. Highlight the data
2. Go to Insert > Pivot Table
Then, it's time to manipulate your data.
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When working with Excel you will want to insert rows and columns at times.
Shortcuts:
Ctrl + Space Bar = Select Column
Shift + Space Bar = Select Row
Insert Row = Ctrl + Shift + "+"
Delete Row = Ctrl + "-"
You can also right-click your mouse.
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With a lot of data, you may decide you want items in rows to be in columns or vice versa.
To transpose a column to a row:
1. Select the data in the column
2. Select the cell you want the row to start
3. Right click, choose paste special, select transpose
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XLookup is an upgraded VLookup.
We use it to find data in a table or range.
We are going to combine our X-Lookup with our Min and Max function.
The formula: =XLOOKUP(lookup value, lookup array, return array)
Ours will pull the min / max person by month.
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The world works on averages.
When your boss asks you a question, often you should answer with "On average..."
Positively, Excel makes it easy for us to know the average:
Enter a formula =Average( A+B+C+D)
Use your mouse =Average(drag mouse)
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Excel is a great calculator for basic and complex math formulas:
/ for division
+ for addition
- for subtraction
* for multiplication
= to start a formula
( ) to separate functions
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With a large data table, you will use a formula for multiple rows.
Instead of typing it each time, use auto-fill. Here are 3 ways:
• Double click mouse on the lower right of 1st cell
• Highlight the Section and type Ctrl + D
• Drag the cell down the rows
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There can be a lot of data in a table.
You may not want to see all of that data and the sort and filter features will help with this.
To Sort or Filter:
1. Highlight data (include labels for filter)
2. Go to the Data Ribbon
3. Select Sort or Filter
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We use the IF formula to tell us to do something if a condition is met.
From logic class: If this, then that; else, this.
Your formula is =if(logical test, value if true, value if false)
You can also use nested IF formulas, which we will explore later (my favorite).
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Basic addition is the feature we use the most in Excel.
There are three ways we will show you to do it:
Enter a formula =Sum( A+B+C+D)
Use your mouse =Sum(drag mouse)
Auto Sum: Type Alt + "=" at the base of the data
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CURATED FROM
Excel is used by almost all the world's companies. Here is a brief look at 10 basic functions everyone should know.
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