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Excel is a great calculator for basic and complex math formulas:
/ for division
+ for addition
- for subtraction
* for multiplication
= to start a formula
( ) to separate functions
When working with Excel you will want to insert rows and columns at times.
Ctrl + Space Bar = Select Column
Shift + Space Bar = Select Row
Insert Row = Ctrl + Shift + "+"
Delete Row = Ctrl + "-"
You can also right-click your mouse.
Basic addition is the feature we use the most in Excel.
There are three ways we will show you to do it:
Enter a formula =Sum( A+B+C+D)
Use your mouse =Sum(drag mouse)
Auto Sum: Type Alt + "=" at the base of the data
With a large data table, you will use a formula for multiple rows.
Instead of typing it each time, use auto-fill. Here are 3 ways:
• Double click mouse on the lower right of 1st cell
• Highlight the Section and type Ctrl + D
• Drag the cell down the rows
The world works on averages.
When your boss asks you a question, often you should answer with "On average..."
Positively, Excel makes it easy for us to know the average:
Enter a formula =Average( A+B+C+D)
Use your mouse =Average(drag mouse)
There can be a lot of data in a table.
You may not want to see all of that data and the sort and filter features will help with this.
To Sort or Filter:
1. Highlight data (include labels for filter)
2. Go to the Data Ribbon
3. Select Sort or Filter
Pivot tables are your best friend if you do a lot of data entry.
They let you organize data and slice and dice it.
Fortunately, they're easy to use at a basic level:
1. Highlight the data
2. Go to Insert > Pivot Table
Then, it's time to manipulate your data.
We use the IF formula to tell us to do something if a condition is met.
From logic class: If this, then that; else, this.
Your formula is =if(logical test, value if true, value if false)
You can also use nested IF formulas, which we will explore later (my favorite).
XLookup is an upgraded VLookup.
We use it to find data in a table or range.
We are going to combine our X-Lookup with our Min and Max function.
The formula: =XLOOKUP(lookup value, lookup array, return array)
Ours will pull the min / max person by month.
With a lot of data, you may decide you want items in rows to be in columns or vice versa.
To transpose a column to a row:
1. Select the data in the column
2. Select the cell you want the row to start
3. Right click, choose paste special, select transpose
"At the touch of love, everyone becomes a poet." - Plato
Excel is used by almost all the world's companies. Here is a brief look at 10 basic functions everyone should know.
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