The 10 Basic Skills Of Excel

Excel is a great calculator for basic and complex math formulas:

/ for division

+ for addition

- for subtraction

* for multiplication

= to start a formula

( ) to separate functions

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When working with Excel you will want to insert rows and columns at times.

Shortcuts:

Ctrl + Space Bar = Select Column

Shift + Space Bar = Select Row

Insert Row = Ctrl + Shift + "+"

Delete Row = Ctrl + "-"

You can also right-click your mouse.

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**Basic addition** is the feature we use the most in Excel.

There are three ways we will show you to do it:

Enter a formula =Sum( A+B+C+D)

Use your mouse =Sum(drag mouse)

Auto Sum: Type Alt + "=" at the base of the data

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With a large data table, you will use a formula for multiple rows.

Instead of typing it each time, use auto-fill. Here are 3 ways:

• Double click mouse on the lower right of 1st cell

• Highlight the Section and type Ctrl + D

• Drag the cell down the rows

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The world works on averages.

When your boss asks you a question, often you should answer with "On average..."

Positively, Excel makes it easy for us to know the average:

Enter a formula =Average( A+B+C+D)

Use your mouse =Average(drag mouse)

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There can be a lot of data in a table.

You may not want to see all of that data and the sort and filter features will help with this.

To Sort or Filter:

1. Highlight data (include labels for filter)

2. Go to the Data Ribbon

3. Select Sort or Filter

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Pivot tables are your best friend if you do a lot of data entry.

They let you organize data and slice and dice it.

Fortunately, they're easy to use at a basic level:

1. Highlight the data

2. Go to Insert > Pivot Table

Then, it's time to manipulate your data.

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We use the IF formula to tell us to do something if a condition is met.

From logic class: If this, then that; else, this.

Your formula is =if(logical test, value if true, value if false)

You can also use nested IF formulas, which we will explore later (my favorite).

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XLookup is an upgraded VLookup.

We use it to find data in a table or range.

We are going to combine our X-Lookup with our Min and Max function.

The formula: =XLOOKUP(lookup value, lookup array, return array)

Ours will pull the min / max person by month.

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With a lot of data, you may decide you want items in rows to be in columns or vice versa.

To transpose a column to a row:

1. Select the data in the column

2. Select the cell you want the row to start

3. Right click, choose paste special, select transpose

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CURATOR'S NOTE

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Excel is used by almost all the world's companies. Here is a brief look at 10 basic functions everyone should know.

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