"Personal kanban": a life-changing time-management system that explodes the myth of multitasking
It's a system to save us from our endless to-do lists, which can turn any job into a lifeless chore. It works on two principles:
Visualize your work and limit your total number of "works in progress."
SIMILAR ARTICLES & IDEAS:
Economists used to believe that people will always choose the option that maximizes their well-being. But people act against their rational self-interest all the time.
This bias addresses why we do unimportant tasks we think are time-sensitive over tasks that are not time-sensitive, even if the non-time-sensitive tasks provide greater rewards.
How to overcome this bias:
This effect describes our tendency to remember incomplete or interrupted tasks better than completed tasks. Each unfinished task takes up some of your attention, splitting your focus. It also interferes with your sleep.
What you can do about it:
Pursuing productivity for its own sake is counter-productive.
Most people feel able to complete more tasks when they start using time-management tools, but they don’t bear in mind that they can’t keep increasing their productivity forever, and they commit to more and more. In a few weeks, they are more productive but still frustrated.
Back when more people worked in factories, laborers did not have to deal with time management. At the assembly line, time was managed for you.
Freedom comes with responsibility: you have to think a lot more about how you manage your time.
This works well for the chronic procrastinator: those who say they will do it later and then wonder why it never gets done.
Instead of getting overwhelmed, tackle your to-do l...
Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.
Set a timer for 25 min and focus exclusively on your work for that time, take a 5 min break, and repeat.
Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.
The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.
Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.