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Managing Your Time as a Leader - The Systems Thinker
The Four Domains of Time
Time can be managed in four domains: Spiritual, Mental, Emotional, and Material. This corresponds to the four key functions of leadership:
- Mobilizing commitment.
- Thinking strategically.
- Building relationships and community.
- Organizing for action.
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SIMILAR ARTICLES & IDEAS:
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Key Ideas
The Action Hero
Give them a seemingly impossible list of tasks and they will have them done and dusted faster than a speeding bullet. But in their haste, they can miss things and prioritize nonurgent tasks.
Strategy: For this type, ranking tasks according to urgency is a good call.
The Diva
Very sociable and upbeat but with a tendency to procrastinate, they often boast about their nonexistent achievements giving the impression they are more productive than they really are.
Strategy: breaking tasks into tiny steps, scheduling their resolution and setting reminders works well. Email management according to urgency is also crucial considering how much time it usually consumes.
The Workhorse
Thoughtful, cautious, methodical and quite independent in terms in carrying out tasks. They plan and prioritize well, but may be seen as overcautious, while others can be frustrated by their inertia. Their dedication to the job can also lead to an unwillingness to share the burden of work.
Strategy: Choose the most important things you need to focus on and those that only you can do, while delegating the rest according to staff skills.
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Key Ideas
Focus on value
The key to any productivity system is to focus on value, not effort.
Instead of focusing on completing as many tasks as possible from your to-do list, focus on the highest-impact actions that will create long-term value.
Do a mind sweep
This process walks through a list of prompts in different categories, looking for things you're trying to remember and commitments you've made and gets them out onto paper.
It will help you clear your thoughts and get the distractions out of your head.
Review the week to come
Take the time to review the coming week's schedule and organize it into large chunks of time, with tasks grouped by importance and urgency.
It will make it easier to manage your work.
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Key Ideas
Time Management For Leaders
Managing time gets challenging as our career progresses and we take up more responsibilities. Five ways we can manage our time like a successful leader:
- Plan realistic reactive time.
- Don't respond habitually.
- Avoid the 25-minute meeting rule.
- Carve out your best 'brain time'.
- Answer a 'Yes' with true Intent.
Plan The Unexpected Important Stuff
About 40% to 60% of our day is taken up by important stuff that needs our attention but is not on our daily calendar.
Planning our day accordingly, keeping about half of it free for these 'out-of-calendar' activities, is realistic and sustainable.
Ask For Time
Instead of committing to getting the requested assignment done as soon as possible, factor in some buffer time and ask for a couple of days or a week.
This will help you get the work done along with any 'reactive realities' that come up, and it's a win-win if you get it done before the deadline.