• Change your settings in Google Drive and allow anyone in your organization to edit new files. Then someone can make a change before they lose their train of thought. You can always revert the changes you don't like.
• Always include links.
• If you use a group chat tool, communicate in public channels unless it's a personal or sensitive issue. A public database of chats allows teammates to find answers to their own questions.
• If you have a video call, record and share it with others that weren't able to attend due to time zone issues.

Don't assume that others know what you're talking about. Provide some clarifying context. Then, re-read your question, trying to identify the places that you make assumptions, and anticipate any issues that may result.

Include links to your references to ens...