Learn more about productivity with this collection
How to practice self-compassion
How to identify and challenge negative self-talk
How to build self-confidence
Preserve buffers
Switching tasks and context is difficult. You cannot be efficient if you run from meeting to meeting. If you want to avoid wasting time, add buffer time between each meeting.
For every 45 - 60 minutes you spend in a meeting, take 15 minutes to process, reflect, and prioritize.
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MORE IDEAS ON THIS
Our inability to focus
Two significant challenges are destroying our ability to focus.
- We are increasingly overwhelmed with distractions from various connected devices.
- We rely excessively on meetings as the default form of interaction with other people at work. Studies ...
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Clean up
Your environment affects your productivity and quality of work. Don't let yourself get distracted by clutter.
To help you stay focused, take the time to clean up your work environment, both physical and digital.
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Organize tasks
A common mistake is to fill your calendar with the wrong tasks.
A meeting can break your day into two pieces, each too small to do anything hard in.
Instead, take advantage of your body's natural rhythms. Focus on complex, creative tasks in the morning and schedule your meetings...
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Shrink meetings
Limit the number of people in any meeting to eight or fewer, unless the meeting is informational.
Ensure that your meetings result in action items, a timeline for each action item, and one person who is responsible.
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Practice mindfulness
Our biggest mistake is how we start the day. Instead of checking email on your phone, try a simple mindfulness practice when you wake up.
It can be quietly taking a few deep breaths or meditating for 20 to 30 minutes.
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Keeping a meeting to 15 minutes
Not every meeting can be done in 15 minutes, but for general day-to-day things, 15 minutes is ideal.
- Work expands to the time you schedule for it. If you plan a 2-hour meeting, it will likely fill two hours and waste valuable work time.
- If a meeting ...
Build in buffer zones
Schedule a “buffer zone” — say, 15 to 30 minutes before and after each significant task.
This builds in the breaks you need to be effective and acknowledges that all tasks require some kind of mental and physical transition time. It also helps you tend to unexpected items t...
Make time for it
Unless you schedule reading time in your busy day, you may not be able to squeeze it anywhere between all of the other tasks already crowding the calendar.
Even if you can only devote 15 minutes for reading— the time it takes you to commute to work— do put it in you...
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