We all need to make tough choices about what we can realistically get done, so that we can prioritize the activities that matter most, instead of reacting to a constant barrage of demands.One way is to keep 2 to-do lists — one for everything on your plate, and one for the 10 or fewer things that you’re currently working on. The rule is not to move any further items from the first list onto the second until you’ve freed up a slot by finishing one of the 10 items.A related strategy is to set a pre-established time boundary for certain types of daily work and to make sure you stop when time’s up.

1. Adopt a “fixed volume” approach to productivity

The capacity to do nothing is indispensable, because if you can’t bear the discomfort of not acting, you’re far more likely to make poor choices with your time, e.g. hurrying activities that can’t be rushed or feeling you ought to being “productive,” regardless if the tasks in question really matter.Doing nothing means resisting the urge to manipulate your experience or the people and things in the world around you, and to let things be as they are. By increasing your ability to do nothing, you will gradually regain your autonomy and make better choices with your brief allotment of life.

10. Practice doing nothing

Whenever a generous impulse arises in your mind, give in to it right away rather than putting it off. Don’t wait to figure out if the recipient deserves your generosity or if you really have the time to be generous right now (with all of the work you have left to do!). Just do it. The rewards are immediate, too, because generous action reliably makes you feel much happier.

9. Cultivate instantaneous generosity

1. Adopt a “fixed volume” approach to productivity2. Serialize3. Decide in advance what to fail at4. Focus on what you’ve already completed, not just what’s left to do5. Consolidate your caring6. Embrace boring and single-purpose technology7. Seek out novelty in the mundane8. Be a researcher in relationships9. Cultivate instantaneous generosity10. Practice doing nothing

10 suggestions about how to live with your limited time in mind

The modern discipline of time management (or productivity) is depressingly narrow-minded. It ignores the fact that the world is bursting with wonder — and that experiencing more of that wonder may come at the cost of productivity. When we recognize the shortness of life — and accept the fact that some things have to be left unaccomplished, whether we like it or not — we are freer to focus on what matters. Rather than succumbing to the mentality of “better, faster, more,” we can embrace being imperfect, and be happier for it.

Experiencing Wonders May Come At The Cost Of Productivity 

The desire to feel in control of our limited time causes numerous problems in relationships, resulting not only in controlling behavior, but also the inability to listen, boredom, and missing out on the richness of experiences with others.When faced with a challenging or boring moment, try being curious about the person you’re with, rather than controlling. Curiosity is a stance well-suited to the inherent unpredictability of life with others, because it can be satisfied by their behaving in ways you like or dislike — whereas if you demand a certain result instead, you’ll often be frustrated.

8. Be a researcher in relationships

You’ll inevitably underachieve at something, simply because your time and energy are finite. But strategic underachievement — nominating in advance the areas of your life in which you won’t expect excellence — helps you focus your time and energy more effectively.To live this way is to replace the high-pressure quest for work-life balance with something more reasonable — a deliberate kind of imbalance.

3. Decide in advance what to fail at

Since the quest to get everything done is interminable by definition, it’s easy to grow despondent and self-reproachful when you can’t get through your whole to-do list. One counter-strategy is to keep a “done list,” which starts empty first thing in the morning, but which you can gradually fill in throughout the day as you get things done. It’s a cheering reminder that you could have spent the day doing nothing remotely constructive … yet you didn’t.

4. Focus on what you’ve already completed, not just what’s left 

Social media is a giant machine for getting you to spend your time caring about the wrong things — and too many of them at once. We’re exposed to an unending stream of atrocities and injustices, each of which might have a legitimate claim on our time and our charitable donations, but which add up to something no human could ever effectively address comprehensively.Once you grasp that fact fully, it’s good to consciously pick your battles in charity, activism, and politics — and devote your spare time only to those specific causes. Focus your capacity for care, so you don’t burn out.

5. Consolidate your caring

Focus only on one big project at a time. Though it’s alluring to try to alleviate the anxiety of having too many responsibilities or ambitions by getting started on them all at once, you’ll make little progress that way. Multitasking rarely works well — and you’ll soon find that serializing helps you to complete more projects anyway, thereby helping relieve your anxiety.

2. Serialize

Time seems to speed up as we age, likely because our brains encode the passage of years based on how much information we process in any given interval. While children have many novel experiences and time therefore seems slower to them, the routinization of older people’s lives means that time seems to pass at an ever-increasing rate.The standard advice is to combat this by cramming more novel experiences into your life, but it’s not always practical.An alternative is to pay more attention to every moment, however mundane — to find novelty by plunging more deeply into your present life.

7. Seek out novelty in the mundane

Accepting our mortality helps us let go of busyness and focus on what’s most important to us in order to live a happier, more meaningful life. The average human lifespan is absurdly, terrifyingly finite. If you’re lucky and you live to 80, you will have lived about 4,000 weeks. This truth, which most of us ignore most of the time, is something to wrestle with if we want to spend our limited time on this earth well.

We Only Have 4000weeks

Digital distractions allow us to escape to a realm where painful human limitations don’t seem to apply — scrolling idly around online, you need never feel bored or constrained in your freedom of action, which isn’t the case when it comes to doing work that matters.Combat this by making your devices as boring as possible, removing social media apps, email,... It’s also helpful to choose devices with only one purpose, such as the Kindle reader. Otherwise, temptations will be only a swipe away, and you’ll feel the urge to check your screens anytime you’re bored or facing a challenge in your work.

4. Focus on what you’ve already completed, not just what’s left

Similar ideas to 4. Focus on what you’ve already completed, not just what’s left

The To-Done List and the To-Don’t List