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How to faciliate a remote workshop

Design Thinking

Make use of the collaborative tools in such a way that it facilitates participation and innovation in the participants. It helps to make the participants feel special.

The soft skills to use: Acknowledging the participant and show gratitude for the time energy they are investing.

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How to faciliate a remote workshop

How to faciliate a remote workshop

https://www.invisionapp.com/inside-design/facilitating-remote-workshops/

invisionapp.com

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Key Ideas

Remote Workshops

Collaborative workshops in a conference room where bright minds work shoulder-to-shoulder is an effective way to foster innovative ideas and forging intangible connections.

Remote workshops, which are increasingly the new reality, find it challenging to create that ‘magic’.

Clarity of the Workshop’s Value

Workshops are ‘co-creation’ time with people who have varied disciplines, backgrounds, and perspectives. 

To make these people show up, we need to make the invitations intriguing and something that provides value to the participant. It helps to send the invitations in advance, with follow-ups.

Conferencing Tools

Video Conferencing is a must-have for a remote workshop, while chat tools are not effective. In case there is any audio or video problem, phone in and take everyone into a conference call with your phone.

Collaborative tools: The whiteboards, sharpies, and post-it-notes can be replicated virtually with software like Invision Freehand for example.

Design Thinking

Make use of the collaborative tools in such a way that it facilitates participation and innovation in the participants. It helps to make the participants feel special.

The soft skills to use: Acknowledging the participant and show gratitude for the time energy they are investing.

Create A Deck

By providing ample break times, participants will be in the right mental space and feel homely and comfortable. They can be given 'stretch and reflect' times, keeping them creative and relaxed. It helps to provide them with an outline in the beginning.

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Working from home misconceptions

Working from home does not mean you are a remote worker. For a lot of people “working from home” is synonymous with not really working, but instead sitting at home in comfy clothes and doing anything but working. Because no one is really watching you.

Rules for remote work
  • Assume remote, even if you have only 1 person that is not coming to the office. So make sure to share all the information from meetings in a written format.
  • Have a private, quiet, dedicated space for working in your home. Preferably with a door that closes.
  • Have the right digital equipment.
  • Over-communicate.
  • Make sure you get to actual meet your colleagues face to face.
  • Have a time overlap with your team.

one more idea

Assembling the Team

... that's capable of executing in a remote setup:

  • Hire doers: they will get stuff done even if they are working from a secluded island.
  • Hire people you can trust....
Software/Tools

In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.

You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.

Processes

Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.

A few examples from Zapier:

  • Weekly Hangouts;
  • Weekly One-on-Ones;
  • Bring the team together 2 times/year somewhere cool;
  • Automate anything that can be automated.
Building a better brainstorm

Everyone can learn to brainstorm better - it’s a process like any other. 

And the beauty of a process is that it can be taught, learned, and shared. 

How To Brainstorm Like A Googler
  1. Know the user: To solve a big question, you first have to focus on the user you’re solving it for–then everything else will follow. So we go out in the field and talk to people.
  2. Think 10x: It’s about trying to improve something by 10 times rather than by 10%.
  3. Prototype: Take action. You want to strike when the iron is hot–you don’t want to walk away or agree to follow talk with more talk.
Brainstorming guidelines
  1. Build on each others’ ideas
  2. Generate lots of ideas. Quantity is more important than quality, so really let loose. 
  3. Write headlines. Being able to describe an idea in less than 6 words helps you clarify it. 
  4. Illustrate. Pictures are usually louder than words and harder to misinterpret.
  5. Think big. Invite bold ideas.
  6. Defer judgment.