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This scheduling method will boost your productivity and peace of mind

Making Things Flexible

Making things fluid, flexible and natural would instill awareness in you and you will find that your daily activities can, many-a-times, be redundant.

If you feel like constantly finding some distraction whenever you have some free time, you could replace that activity with a healthy brisk walk, or a music jam.

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This scheduling method will boost your productivity and peace of mind

This scheduling method will boost your productivity and peace of mind

https://www.fastcompany.com/90507507/this-scheduling-method-will-boost-your-productivity-and-peace-of-mind

fastcompany.com

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Key Ideas

Being Productive And Sane

In this new work-from-home reality, where every day is a new day even though it feels the same day, being flexible and following a routine are the two pillars of sustainability while staying sane and productive.

Intuitive Scheduling

This is a heart-centred way of scheduling your daily activities, where you plan your day according to what brings your joy and peace of mind.

You need to connect with yourself to understand your true needs. The calendar you set for yourself works for you, not against you. Do you feel like resting? Put that on the calendar. Too many meetings? Cancel a few or make space in between for a refreshing break. You don’t have to be hard on yourself.

Benefits Of Intuitive Scheduling

What we have to learn is to find our freedom, and give ourselves permission to do what we want to do. It makes us human again, as we stop working like machines, against nature and our body clocks.

The Approach Of Intuitive Scheduling

Listen to your body and your feelings and find out which activities drain you physically and mentally, and which of the activities boost your energy and fill you with joy. It can be the morning exercise session that energizes you the entire day or the afternoon nap that makes you feel great during the remainder of the day.

Energy-giving activities make your other activities a breeze.

Making Things Flexible

Making things fluid, flexible and natural would instill awareness in you and you will find that your daily activities can, many-a-times, be redundant.

If you feel like constantly finding some distraction whenever you have some free time, you could replace that activity with a healthy brisk walk, or a music jam.

Unable To Handle The Day

If you are unable to physically, mentally or emotionally handle your day’s hectic schedule, be bold and cancel the entire afternoon and postpone any meetings you may have.

It’s ok to be flexible and pause your life for a few hours. Nothing bad will happen.

SIMILAR ARTICLES & IDEAS:

Schedule Flow Time

A good general rule of thumb is blocking out one-to-two-hour chunks of time in your calendar for uninterrupted work.

You have to stay committed to getting into the rhythm. It’s critical to ig...

Timeboxing

Timeboxing is allocating a pre-determined amount of time to finish a given activity. It encourages you to find more efficient ways to finish tasks.

Know When To Disconnect

Recognize when you need to take a break and continue later on when you can be more effective. Signs that you need to take a break are:

  • Struggling to focus continually.
  • If you’re making a lot of little mistakes.
  • When you’re feeling agitated or stressed.
  • If your eyes are hurting.
  • When you feel tired.

Regardless of how you’re feeling, you should take a quick break every 90 minutes or two hours.

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What Deep Work Is

A process of performing “professional activities…in a state of distraction-free concentration that pushes your cognitive capabilities to their limit. These efforts create new value, improve ...

Shallow work

The non-cognitively demanding, logistical-style tasks, often performed while distracted, tend not to create much new value in the world and are easy to replicate.

Recognizing our limited willpower

...is the first element of deep work.

That means you won’t have the mental discipline to stay concentrated on a single task unless you prepare your mind and environment to it.

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Energy-management strategies

Organization has less to do with making lists and putting things in a calendar and more to do with energy levels.

When energy is high, you feel ready to tackle any task. When it's low,...

Close loops in your head

"Open loops" are all those tasks that you've had on your mind for weeks, months or even years that are still not completed. They quietly drain a lot of energy out of you by taking up space in your subconscious.

Take an hour, day, or week to close the loop and do that thing.

Minimize task switching

To preserve your energy, focus on starting one "type" of task and finish it before moving onto the next.

You can even organize your days for various kinds of tasks to keep the different types of energy contained.

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Make planning a habit
Make planning a habit

Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.

Start by setting the alarm for you...

Align your to-do list with goals
  1. Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
  2. Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity, while working towards others a few times a week can create momentum.
  3. Add your have-to-do tasks last. We often fill our to-do lists with have-to-do tasks that crowd the whole day. Adding it last forces you to fit your have-to-do tasks around your goal tasks.
Have one daily priority

Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.

A balm against hectic days that pass without progress is to choose a single activity to prioritize and protect in your calendar. If you struggle to select your top priority, ask yourself, when you look back on your day, what do you want the highlight to be? That's your priority.

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There is no perfect method for everyone

There is no "one size fits all schedule" for maximum productivity.

Because we all have particular strengths and weaknesses when it comes to time management and productivity, what works...

The Time Blocking Method

It involves planning out your day in advance and dedicating specific hours to accomplish specific tasks. 

It’s important to block out both proactive blocks (when you focus on important tasks) and reactive blocks (when you allow time for requests and interruptions).

The Most Important Task Method (MIT)

Instead of writing a big to-do list and trying to get it all done, determine the 1-3 tasks that are absolutely essential and then focus on those tasks during the day. 

You don’t do anything else until you’ve completed the three essential tasks.

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Schedule Intentionally

If you want to free up your Friday and have it as a day of uninterrupted time that you can use however you’d like, you have to evaluate your weekly priorities and keep a close eye on your schedule....

Focus On Priorities

Learn the difference between how you’re actually spending your time and how you should be spending your time, between urgent and important.
If you want to have Friday reserved as free space, prioritize the things you want to have wrapped up before Friday.

Stephen R. Covey
Stephen R. Covey

“Most of us spend too much time on what is urgent, and not enough time on what is important.”

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The Logic Behind The Two-Minute Rule
  • Incorporating the two-minute rule as a habit should make it easier to follow, in time.
  • Once you start working on something, the chances of your giving up on it are neglig...
Steps For Using The Two-Minute Rule
  1. Write a To-do list with all the items on your agenda today
  2. Analyze which tasks can be completed quickly, in less than two minutes
  3. Create a new list in the order of completion time
  4. Schedule tasks that take a longer time to complete for later in the day
  5. Start with tasks that take less than two minutes to complete and complete it
  6. Follow the same process until all the small tasks are done
Over-scheduling doesn’t work

it leads us to starve for more time to do everything we need to do. As a consequence, we begin to:

  • Hate the things that we used to enjoy.
  • Miss out on quality time with ...
Scheduling fewer tasks
People who schedule fewer tasks get more done. It forces you to prioritize what’s most important.

Also, scheduling back-to-back items in your calendar doesn’t account for the unexpected. Emergencies will always pop up and if your calendar is packed too tightly, you won’t have the flexibility to handle a crisis without completely trashing your calendar for the foreseeable future.

Say “yes” to less

Instead of accepting every invite or request for help, be more selective so that you’re not spreading yourself too thin. 

The easiest way to do this is by only saying “yes” to the things that excite you or that serve a purpose.

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By the hour

This works well for the chronic procrastinator: those who say they will do it later and then wonder why it never gets done.

Instead of getting overwhelmed, tackle your to-do l...

The Pomodoro Method

Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.

Set a timer for 25 min and focus exclusively on your work for that time, take a 5 min break, and repeat.

Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.

The 2-minute rule

The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.

Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.

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