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This is a heart-centred way of scheduling your daily activities, where you plan your day according to what brings your joy and peace of mind.
You need to connect with yourself to understand your true needs. The calendar you set for yourself works for you, not against you. Do you feel like resting? Put that on the calendar. Too many meetings? Cancel a few or make space in between for a refreshing break. You don’t have to be hard on yourself.
Listen to your body and your feelings and find out which activities drain you physically and mentally, and which of the activities boost your energy and fill you with joy. It can be the morning exercise session that energizes you the entire day or the afternoon nap that makes you feel great during the remainder of the day.
Energy-giving activities make your other activities a breeze.
Making things fluid, flexible and natural would instill awareness in you and you will find that your daily activities can, many-a-times, be redundant.
If you feel like constantly finding some distraction whenever you have some free time, you could replace that activity with a healthy brisk walk, or a music jam.
If you are unable to physically, mentally or emotionally handle your day’s hectic schedule, be bold and cancel the entire afternoon and postpone any meetings you may have.
It’s ok to be flexible and pause your life for a few hours. Nothing bad will happen.
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A good general rule of thumb is blocking out one-to-two-hour chunks of time in your calendar for uninterrupted work.
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Timeboxing is allocating a pre-determined amount of time to finish a given activity. It encourages you to find more efficient ways to finish tasks.
Recognize when you need to take a break and continue later on when you can be more effective. Signs that you need to take a break are:
Regardless of how you’re feeling, you should take a quick break every 90 minutes or two hours.
Organization has less to do with making lists and putting things in a calendar and more to do with energy levels.
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"Open loops" are all those tasks that you've had on your mind for weeks, months or even years that are still not completed. They quietly drain a lot of energy out of you by taking up space in your subconscious.
Take an hour, day, or week to close the loop and do that thing.
To preserve your energy, focus on starting one "type" of task and finish it before moving onto the next.
You can even organize your days for various kinds of tasks to keep the different types of energy contained.
A process of performing “professional activities…in a state of distraction-free concentration that pushes your cognitive capabilities to their limit. These efforts create new value, improve ...
The non-cognitively demanding, logistical-style tasks, often performed while distracted, tend not to create much new value in the world and are easy to replicate.
...is the first element of deep work.
That means you won’t have the mental discipline to stay concentrated on a single task unless you prepare your mind and environment to it.