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How to Get More Work Done in a Week Than Most People Do in a Month
Unimportant tasks are really just distractions
Urgent but unimportant tasks = distractions.
Urgent tasks put us into constant “reply mode.” Important work is related to planned tasks that move us closer to our goals.
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Key Ideas
There are no productivity hacks
Habits and work systems can produce the best return on your time.
Getting more work done is about knowing what to do, when to do it, and how to get it done in order to maximize the little time you have every day.
Interruptions break your flow
Anytime you are pulled away from your tasks, it takes time to readjust to them when you jump back in (sometimes it can take up to 25 minutes).
Interruptions (notifications, loud noises, social media, checking email etc.) harm your concentration.
Busy doesn't mean productive
Busy work makes you feel like you are moving quickly and being productive in the process. But the truth is you are not.
When you're busy, you're more likely to make poor time-management choices : for example, taking on commitments you can't handle, or prioritizing trifling tasks over crucial ones.
Planning today for tomorrow
- Before the day ends, identify and write down the best actions you need to take tomorrow.
- Every morning, focus on completing your action list from yesterday before midday.
- Improve and repeat every day.
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The Power of Choice
Having the ability to choose is a power. It allows you to make deliberate choices. It allows us to go where we want to go. and most especially, it prevents us to be controlled by what other people want.
Less is More
Distinguishes the vital few from the trivial many and eliminate the nonessential.
When you are doing too much at a time, you are constantly switching from one task to another, constantly interrupted, constantly distracted. Do less, clear away distractions, single-task, and get more done.
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The 4 Kinds of Priorities
The Decision Matrix on how to approach tasks has 4 quadrants:
- Quadrant 1: The Urgent Problems which are important.
- Quadrant 2: Not Urgent but important tasks
- Quadrant 3: Urgent but not really important
- Quadrant 4: Distractions and time-wasting tasks.
Prioritize the important (Quadrant 2) to attain maximum benefit from your work.
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Ruthless prioritization
It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.
But if you can prioritize...
Consolidate All of Your Tasks Into a Single Source
To-dos arrive from a variety of sources. Your boss sends you an email, you get a Slack message from IT, a bill arrives in the mail, or a coworker asks for a favor in the hallway.
In order to prioritize your task list efficiently, you need a master to-do list that contains all of the tasks you need to prioritize and complete from all of those sources.
Analyze Your Task List
Go through your list, review each task, and decide what you want to do with it. You have 4 options:
- Do: complete the task now
- Defer: complete it later
- Delegate: assign it to someone else
- Delete: remove it from your list
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