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Use 'Schedule Send' Productively

Use 'Schedule Send' Productively

You can schedule your email to be sent at a specific date and time in the future by clicking the small arrow next to the Send button.

This is useful when you need to send, after a 1:1 or an informational interview, a follow up email that contains some highlights from the conversasion.

This goes hand in hand with writing the email while the conversation is still fresh in your memory but you need to send the next day.

PRO TIP: Use this feature to send holiday wishes in advance.

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MORE IDEAS ON THIS

The easy way to create filters

If you have recurring emails that annoy you or you simply want an organized inbox without doing it manually you can filter them automatically:

  1. Open an email that fits in that particular category you want it sorted
  2. From the

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Show labels only if unread

Show labels only if unread

If you like using labels in your Gmail Workspace, it can get a little crowded after a while. You can hide that label if all it's corresponding emails are read by pressing it's 3 dots menu and select Show if unread.

This way, that l...

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Bonus tip

Go to google.com/dashboard to see some insights about your Google account. 

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Help your coworkers search their inbox

If you are constantly asked to help with the search filters, just make a filter that fits, make a search in your own inbox and just send your coworker the that URL link you accesed when you pressed search

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Using the * asterisk search operator

If you can't remember someone's name, but you know his company/domain, you can search your emails using the * asterisk operator. This will return all of the people you interacted with from that specific company.

Example: Se...

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Create aliases using '+'

If you want to send an email with a specific alias on it you can write your recipient's email as: [actual_email]+[desired_alias]@[his_domain].com. 

What this will do is send that email with that alias attached to it. If your recipient has a filter for that alias,

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Use templates to save time

If you find yourself sending the same emails over and over again or make minor edits each time, you can make custom templates from them. This way you will save time by completing only that part that changes.

Do this by going to Gmail settings > Advanced...

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CURATED FROM

CURATED BY

bog

Tech enthusiast, photographer, developer.

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Clarify your Call to Action

Don’t leave it up to your reader to figure out what you want them to do with this information. Spell it out, and be specific. For example:

  • Please send back any edits by 5 pm on Tuesday.
  • Please call this client back by Friday to resolve the issue.

Getting ready for 1:1 conversation

The most productive one-on-ones have some kind of structure, which requires you to do some prep beforehand. Basically, don’t just show up and chat—you’ll lose precious time in rambling conversations.

  • Is this time-sensitive? If it’s urgent, don’t wait for your next meet...

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