Top 7 Gmail Tips for Productivity (2021) - Deepstash

Keep reading for FREE

Use 'Schedule Send' Productively

Use 'Schedule Send' Productively

You can schedule your email to be sent at a specific date and time in the future by clicking the small arrow next to the Send button.

This is useful when you need to send, after a 1:1 or an informational interview, a follow up email that contains some highlights from the conversasion.

This goes hand in hand with writing the email while the conversation is still fresh in your memory but you need to send the next day.

PRO TIP: Use this feature to send holiday wishes in advance.


145 reads

Using the * asterisk search operator

If you can't remember someone's name, but you know his company/domain, you can search your emails using the * asterisk operator. This will return all of the people you interacted with from that specific company.

Example: Searching for "*" will show you all your conversations with people from Deepstash! 


137 reads

Show labels only if unread

Show labels only if unread

If you like using labels in your Gmail Workspace, it can get a little crowded after a while. You can hide that label if all it's corresponding emails are read by pressing it's 3 dots menu and select Show if unread.

This way, that label will pop back up only if it has an unread email.


101 reads

The easy way to create filters

If you have recurring emails that annoy you or you simply want an organized inbox without doing it manually you can filter them automatically:

  1. Open an email that fits in that particular category you want it sorted
  2. From the 3 dots menu in the right hand side (under the print button) go to Filter messages like this
  3. Write your desired filter and click search to show all the emails that match it
  4. Open the filter menu again and click create filter
  5. Select what that filter should do an finish it

Now all those annoying emails will get to their specific category and your inbox will be nice and clean.


66 reads

Create aliases using '+'

If you want to send an email with a specific alias on it you can write your recipient's email as: [actual_email]+[desired_alias]@[his_domain].com. 

What this will do is send that email with that alias attached to it. If your recipient has a filter for that alias, it will get sorted out quicker!

A good usecase is completing newsletter forms with and make a filter so that every email that has the newsletter alias will automatically get labeled.


157 reads

Use templates to save time

If you find yourself sending the same emails over and over again or make minor edits each time, you can make custom templates from them. This way you will save time by completing only that part that changes.

Do this by going to Gmail settings > Advanced > Enable Templates. Now, when you write a new email, use the 3 dots menu from the edior window, hit templates and save that template.


69 reads

Help your coworkers search their inbox

If you are constantly asked to help with the search filters, just make a filter that fits, make a search in your own inbox and just send your coworker the that URL link you accesed when you pressed search

When your coworked will press that URL link you sent, the filter with automatically run in their inbox, saving you both some precious time.


48 reads

Bonus tip

Go to to see some insights about your Google account. 


170 reads



Tech enthusiast, photographer, developer.

More like this

7 Ways to Burn More Fat While Sleeping (Science-Based)

1 idea

7 Ways to Burn More Fat While Sleeping (Science-Based)

Gravity Transformation - Fat Loss Experts


8 ideas


The School of Life


Explore the World’s

Best Ideas

200,000+ ideas on pretty much any topic. Created by the smartest people around & well-organized so you can explore at will.

An Idea for Everything

Explore the biggest library of insights. And we've infused it with powerful filtering tools so you can easily find what you need.

Knowledge Library

Powerful Saving & Organizational Tools

Save ideas for later reading, for personalized stashes, or for remembering it later.

# Personal Growth

Take Your Ideas


Organize your ideas & listen on the go. And with Pro, there are no limits.

Listen on the go

Just press play and we take care of the words.

Never worry about spotty connections

No Internet access? No problem. Within the mobile app, all your ideas are available, even when offline.

Get Organized with Stashes

Ideas for your next work project? Quotes that inspire you? Put them in the right place so you never lose them.


2 Million Stashers


5,740 Reviews

App Store


72,690 Reviews

Google Play

Ashley Anthony

This app is LOADED with RELEVANT, HELPFUL, AND EDUCATIONAL material. It is creatively intellectual, yet minimal enough to not overstimulate and create a learning block. I am exceptionally impressed with this app!

Sean Green

Great interesting short snippets of informative articles. Highly recommended to anyone who loves information and lacks patience.

Shankul Varada

Best app ever! You heard it right. This app has helped me get back on my quest to get things done while equipping myself with knowledge everyday.


Don’t look further if you love learning new things. A refreshing concept that provides quick ideas for busy thought leaders.

Jamyson Haug

Great for quick bits of information and interesting ideas around whatever topics you are interested in. Visually, it looks great as well.

Laetitia Berton

I have only been using it for a few days now, but I have found answers to questions I had never consciously formulated, or to problems I face everyday at work or at home. I wish I had found this earlier, highly recommended!

Giovanna Scalzone

Brilliant. It feels fresh and encouraging. So many interesting pieces of information that are just enough to absorb and apply. So happy I found this.

Ghazala Begum

Even five minutes a day will improve your thinking. I've come across new ideas and learnt to improve existing ways to become more motivated, confident and happier.

Read & Learn

20x Faster





Access to 200,000+ ideas

Access to the mobile app

Unlimited idea saving & library

Unlimited history

Unlimited listening to ideas

Downloading & offline access

Personalized recommendations

Supercharge your mind with one idea per day

Enter your email and spend 1 minute every day to learn something new.


I agree to receive email updates