The Top 10 Time Management Tips To Work Smarter, Not Harder - Deepstash
The Top 10 Time Management Tips To Work Smarter, Not Harder

The Top 10 Time Management Tips To Work Smarter, Not Harder

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The Top 10 Time Management Tips To Work Smarter, Not Harder

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Time Management

The bottom line is time management helps you get the best out of your working life and, well, life life.

Here are top ten time management and anti-procrastination tips to improve your working day, which covered in more detail in book Future Skills: The 20 Skills And Competencies Everyone Needs To Succeed In A Digital World.

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Prioritize

1. Do the important jobs first. People often like to get the most unpleasant task ticked off the list first, just to get it done. Others like to get quick and easy tasks done first, just to feel like they’re achieving stuff. But it’s far better to prioritize in order of importance, regardless of whether it’s hard or not.

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Set Time Limit

3. Set a time limit for each task. Once I’ve made my to-do list for the day, I set time limits for each task on the list. This ensures I don’t let tasks expand to fill more time than they really need, and it keeps my day manageable because I know what I can realistically achieve.

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Find Your Best Time

4. Find your productive hours. Productive people don't fill every hour of their day – they know when they work best, and they make sure they get the important stuff done during those hours. Follow their lead and block out your most productive hours (be they in the morning, in the quiet of the evening, or whatever) for the most important tasks. Avoid filling that precious time up with meetings or less important jobs – which are better suited to other times of the day.

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Dont Multitask

5. Don’t multitask. Multitasking is the enemy of productivity because you can end up not doing anything properly. Give one task at a time your full attention, and finish that before moving on to the next item.

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Eliminate Distractions

6. Eliminate distractions. I love working from home, but I recognize that some people find it distracting. It certainly helps to turn off notifications on your phone or turn on your phone's "do not disturb mode" when you need to and set boundaries for anyone sharing your space. (For example, by saying, "For the next hour, I really need to get my head down and concentrate" or "When my office door is closed, it means do not disturb.") The same tips also apply when you're in an office environment.

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Learn To Say "No"

7. Learn to say no. Saying no – politely but firmly – is an art form, and if you can master it, you’ll feel much more in control of your time. Very often, it’s not even a case of saying no but setting expectations for when you can do something – for example, by saying something like “I can’t do this until next week.”

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Think About It

8. Weigh up the consequences of doing something versus not doing it. If you’re really procrastinating, ask yourself, "What will happen if I don't get this done?" If the answer is "Er, not much," then it's probably not that important. But if you know, there might be serious consequences if you put it off, that might give you the extra motivational nudge you need.

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Understand Yourself

9. Understand that sometimes – just sometimes – procrastination can be a good thing. The urge to procrastinate might be telling you something (for example, that you’re tired and need a break). And sometimes, the mind just needs a bit of time to wander, imagine and be creative – and that’s also a good thing.

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Know When To Move

10. Finally, if you find yourself not wanting to do many of the tasks associated with your to-do list, then maybe it's time to switch jobs! Seriously, ask yourself whether it's really the right job for you because it's not "normal" to dislike your job or feel constantly demotivated.

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CURATOR'S NOTE

How to get better in our work-life balance.