3 Simple Steps to Eliminate File-Sharing Problems - Deepstash

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3 Simple Steps to Eliminate File-Sharing Problems

thedigitalcatalog.blogspot.com

Why File Management Necessary?

Electronically sharing documents between users may be necessary for office workflow, but searching for the correct version of a file can drain productivity and cause frustration. 83 percent of employees say they ...

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1. Adopt A Smart Scheme

Don't label documents "new" or "final," as they are never really new or final for long."You'll end up with file names like: 'sales_presentation_final_draft8_sally_reallyFINAL' and nobody can understand that,"

Instead, adopting a company-wide naming scheme that uses version numbers or dates...

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2. Reconsider using email for document sharing

Email as a document-sharing method can cause a lot of problems. People end up wasting time trying to find the right email, and risk not sending it to everyone who should contribute, says Seiwald. Email also can't accommodate large file sizes, which means that businesses might share large files in...

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3. Find a system that works for your staff

Be warned, if you try to implement a new file management system, your staff might find a way to work around it. The Harris Interactive study found that 92 percent of employees use email even when there is another file management system in place. Choose a method that's flexible en...

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Simple Tips To Effectively Manage Files

  • Organize by file types.
  • One place for all.
  • Create folders in My Documents.
  • Nest folders within folders.
  • Follow the file naming conventions.
  • Be specific.
  • File as you go.
  • Order your files for your convenience.

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