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The main idea behind this time management technique is to collect up a group of similar activities and do them all in one swoop.
You can work efficiently on multiple tasks without losing your flow if the activities require similar mindsets. Batching forces your brain to be focused on one type of task at a time.
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A golden time management technique: Find your most important task (MIT) for the day and tackle it first.
Your MIT should be the one thing that creates the most impact on your work. Getting it done will give you the momentum and sense of accomplishment early in the day. That’s...
Set deadlines even when you don’t need to. Schedule less time to complete tasks and force your brain to focus.
Parkinson’s law states: “work expands so as to fill the time available for its completion”. So, if you reduce the time you have to complete a task, you force your ...
Putting some of your daily tasks on autopilot is key to working smarter.
Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.
You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination i...
“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.”
Say “no” by default to anything that doesn’t contribute to your top 5 career goals.
Your time is a limited resource and you can’t let people set your agenda in life.
Schedule breaks throughout your day to help you recharge and take regular vacations throughout the year. Rest is the best medicine for sustainable long-term productivity.
Invest your focus on big decisions and make quick calls on medium and small decisions.
Small decisions impact you for a day, such as what to wear or where to eat. Medium impact your life for a year, such as deciding to go back to school or rent a different room. In the long term thou...
Schedule tasks, working from your calendar instead of the to-do list. When an event is consistently scheduled on your calendar, it’s much more likely to transform into an unconscious habit
Using your calendar forces you to rethink your work from tasks to time units. Tha...
Track your time to have real data on your work and uncover insights on how you can improve your productivity.
After a couple of weeks, you’ll start noticing patterns and knowing where and how your time is leaking. By being aware of how exactly you are using your time, you can devise a pl...
Aiming for perfection is a surefire way to delay or never complete a project. Choose to chase “good enough” instead.
It’s easy to be caught up in an endless cycle of trying to do everything perfectly. But being a perfectionism can delay your work and make you miss important deadlines...
Create a To-Don’t list with all the habits you want to remove from your life. For example:
Break down big tasks into smaller ones to avoid procrastinating and help you stay on track to achieve your final goal.
Never put a huge project down as just one to-do on your list. Instead, put bite-sized to-dos that you can do one at a time. Take it step by step.
The 80 20 rule states that “80% of the output or results will come from 20% of the input or action”. In other words, the little things are the ones that account for the majority of the results.
Use the 80/20 rule in your life and work to prioritize the input that brings the ma...
Switching between tasks can have damaging costs to our work and productivity.
Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in t...
Productivity is directly related to your energy level.
Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in b...
"You can fool all the people some of the time, and some of the people all the time, but you cannot fool all the people all the time. " ~ Abraham Lincoln
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Design your work to focus on just one thing at a time.
Once you know what you’ll focus on, you’ll need a daily structure for staying focused on it. You may not be able to eliminate context switching from your day entirely, but these strategies will help you cut down on the number of times you have to shift your attention:
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