2. Task Batching - Deepstash
2. Task Batching

2. Task Batching

  • Task batching is when you batch similar tasks together so you can do them all at once.
  • By focusing on like items together you can create a more concentrated workflow
  • give more focus to your work, 
  • and minimize distractions thus allowing you to become more productive.
  • Task batching is effective because it breaks the cycle of context switching and creates structure around chunks of time.
  • This allows you to commit to a particular task without constant interruption and distraction.

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What is Time Blocking?
  • Time blocking is a time management technique.
  • This type of time tracking requires that you divide your day into defined slots or chunks of time. 
  • Each block of time is dedicated to completing a specific task 
  • When you manage your time in this way you are ensuring your work gets complete,
  •  And ensures you are just doing one task at a time and not multitasking
  • This also means that you will not have to decide what to focus on.
  •  You will not be making constant choices about spending your time but simply following a time blocked schedule.

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1. Day Theming
  • This type of time management is a great way for somebody who has multiple kinds of work to be done.
  • Day theming works by dedicating a day of the week to each responsibility a person has.
  • Dedicating a single day to a particular type of task allows you to create a reliable work pattern 
  • Thus, you limit the cognitive load of context switching.

" A study found that most people average only 3 minutes on a task before they switch to something else."

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There are certain variations of this time management method that are worth considering.

Some of the most common types include: day theming, task batching, and time boxing. Let’s go over each briefly.

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  • This method of time management is designed for focus. 
  • You are effectively guarding against distraction.
  • A study conducted in 2010 by Harvard psychologists, found that people spend 46.9% of their waking hours thinking about something other than what they are doing.
  • With such time management,
  •  you don’t just know what you have to get done but also when you have to get it done.

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3. Time Boxing
  • Time Boxing follows the idea of allocating a defined amount of time in advance to an activity
  •  And then complete the activity within the time frame you defined.
  • The “time box” that you define ensures that you work efficiently 
  • Because you only have a limited time to complete your task.
  • Timeboxing involves limiting the time you spend on the activity, and hense making you highly efficient 

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Benefits of Time Blocking
  • Encourages you to Reflect on your Priorities
  • Promotes Focused Deep Work
  • Combats Perfectionism and Procrastination
  • Discourages Multitasking
  • It helps you Follow Through on Your Goals
  • You Become Aware of how you Spend your Time
  • It Becomes Easier to say no to certain things

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Time blocking your schedule

Time blocking your schedule




• Know your high-level priorities and goals.

• Start creating blocks for your time outside of work (morning routines, time with family/friends etc.)

• Schedule your most meaningful work for when your energy and attention naturally peak.

• Add blocks for reactive tasks each day (emails, calls, meetings).

• Write down your daily to-do list (for work, home, and family/social) and fill it in.




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Cal Newport, Author of Deep Work

"A 40 hour time-blocked work week, I estimate, produces the same amount of output as a 60+ hour work week pursued without structure."

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There is no "one size fits all schedule" for maximum productivity.

Because we all have particular strengths and weaknesses when it comes to time management and productivity, what works for one person could be a total disaster for another.

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