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7 Productivity Mistakes You Are Probably Making Every Day - Productivityist

Not Being Realistic

 There are limits to your personal productivity. You may have health issues. You have unique demands on your time. 

The best way to be productive is to work around these issues. Find out what works for you.

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7 Productivity Mistakes You Are Probably Making Every Day - Productivityist

7 Productivity Mistakes You Are Probably Making Every Day - Productivityist

https://productivityist.com/7-productivity-mistakes/

productivityist.com

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Key Ideas

Avoiding Distracting Websites

There are many tools available that help you block out the rest of the internet while you work, but you can easily reach burnout by not taking breaks.

If you get mentally fatigued, try using the Pomodoro technique. Work for 25 minutes straight, then take a 5-minute break to do whatever you like, including checking out websites and social media. You’ll get a lot more done this way.

Reward Yourself

If you’re studying towards getting a scholarship, you may decide to reward yourself by stopping work for a day or so. This kind of reward can slow your progress and reduce your momentum. 

Instead, pick a reward that does not affect your work. For example, once you’ve reached your goal, have dinner at your favorite restaurant with a friend.   

Not Being Realistic

 There are limits to your personal productivity. You may have health issues. You have unique demands on your time. 

The best way to be productive is to work around these issues. Find out what works for you.

Thinking Multitasking Is Effective

When you’re tackling your to-do list, you’re probably trying to do more than one task at once. 

Recent research has shown how multitasking does not help you get more done. 

Delaying Harder Tasks

Doing the smaller tasks on your list first is often related to putting off the tasks you don’t want to do. 

Instead, tackle the hard task first. Get it done and out of the way. Then you’ll feel much more able to tackle the rest of your to-do list.

Not Knowing When You Are Most Productive

Everyone has a time of day when they’re most productive.

Find your most productive hours of the day, and make the most of them. Once you have, you’ll be amazed at what you can achieve.

Not Delegating Your Work

Being productive doesn’t mean that you need to get everything done yourself. 

Go through all of your daily tasks, and see what you can delegate to others. Maybe you need to hire a virtual assistant. 

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Not saying No

First, say yes to your core values, then say no to the situation. Finally, say yes to the relationship.

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Not respecting your calendar

Treat the meeting with yourself as it was a meeting with a third party. It’s only you who can act on your most important tasks with priority.

Make sure that you set up boundaries for yourself and for other people. Remember to communicate with them clearly.

Such a boundary can be that you leave your office at a certain time each day because your family is your priority. It doesn’t mean, of course, that you can’t work later in periods of high workload.

Multitasking

Ringing phones, text messages, reminders, pop-ups, social media, email.

There’re countless studies demonstrating that multitasking will hinder your work both in terms of quality and quantity. 

Resist the temptation to get in the loop and do one thing at a time.

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Multitasking

Those that do multitask the most are the worst at it.

Productivity is defined as, “having the power to produce.” By that definition, multitasking is the opposite of productivity becau...

Not Getting Enough Rest

  • When we get tired, we make mistakes, which means more time and money must be put into correcting those mistakes. 
  • When we get tired, it takes us longer to do things, costing more time and money to do something that could get done in less time if we were fully awake. 

Doing Everything Yourself

Either one of two problems: you don’t like delegating tasks, or you’re having trouble prioritizing which tasks deserve your time. 

Figure out which tasks deserve your time the most (or those tasks that you do best), and outsource something that’s of low priority. 

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Effectiveness Vs Efficiency
  • Effectiveness is goal orientation. It's picking something to do. This is doing the right things—picking a goal and doing that goal.
  • Efficiency is doing things in an economica...
Scott Hanselman
Scott Hanselman

"Effectiveness is doing the right things, but efficiency is doing things right. That means effectiveness is picking a direction and efficiency is running really fast in that direction."

Scott Hanselman
Scott Hanselman

"Hope is not a plan. Hope is nothing but waiting and letting life happen to you."

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Treating cheating as a reward

If someone treats themselves to a dress after a week of saving, this undermines the achievement they have made. 

Try to view the act of you achieving your goals as...

Planning unnecessary meetings

Unnecessary meetings can severely deplete productivity out of someone’s working day. 

Instead of arranging a meeting, see if you can speak with the person in another way. Skype, texting, emailing and phone calls are all efficient ways to communicate on important matters, while still focusing on your own projects.

Multitasking

Research has discovered that most people become less efficient while attempting to multitask.

Try concentrating on one task at a time for great, productive results.

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Doing Is Not Accomplishing

Many of us fall into the trap of thinking that if we’re busy doing something, we’re being productive. 

But “doing” is sometimes just a form of procrastinating.

Find your Time thief

For many people, their top time thief is social media or aimlessly wandering the World Wide Web. For other, it is spending hours organizing their office.

It’s not the task itself that’s the issue, it’s whether or not it is the right thing for YOU to be doing.

Too Much on your To-Do List

You might be falling into the trap of making yourself think you’re making progress when you might not really be.

Consider whether something you’ve put on your list is a small task that can be done almost as quickly as you write it down. If a task is only going to take you 5 to 10 minutes, such as sending a thank you note or paying a bill, just get it done. 

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A Specific Daily To-Do List
  • You should only put things on a to-do list that you have the time and resources to achieve
  • Big goals and projects should be broken down into actionable tasks.
  • ...
An Outsource List
  • Look at everything on your to-do list and ask yourself, ‘Am I the only person who can do this?’
  • Anything that can be given to someone else should be put on an outsource list.
  •  While outsourcing takes the extra time upfront to train someone else on the task, it saves you time later, which can be used to focus on the things you do have to do. 
A Long-Term Goals List

Even if you think it’s too big of a dream but it’s something you want, write it down anyway. 

When you write something down, studies say you’ll be 33% more likely to do it because it sets an intention and puts a goal into motion.

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Time Management Is Not A Solution
Time Management Is Not A Solution

Most people want more done during the course of the day, feeling productive if they have checked more boxes out of their to-do list. Time management has been a fad for a long time, equating product...

Attention Management

Shifting our focus towards people and projects, rather than the time it takes for us to work on something is referred to as Attention Management.

Productivity is not a virtue, but just a means to an end, and it means nothing if the end is not worthy. Paying attention to your intrinsic motivation, on why you are excited about the project will make you push yourself naturally and achieve the goal.

Lack Of Distractions Promotes Productivity

Many studies show that bad weather days when it is too cold or rainy, keeps the working people glued to their work, being more productive as they are less distracted by the thought of going outside.

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Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.

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8 hours of sleep as a must

The sleep time required for optimal functioning depends on individual needs – and these vary with season, mood, activity level and other factors.

The "power" of multitasking

Multitasking can be detrimental. Research shows it stresses and slows us down, increasing our potential for error. It also decreases information retention and focus.

Productivity in offices

We can be productive out of offices. Research shows that those who dislike office have increased productivity when working from home or on public spaces.

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Default behaviors

They are actions we make without thinking (habits, routines, compulsions). They control more than 40% of our daily actions.

So if we want to change our lives and be more productive, we...

Inbox always open

This behavior keeps you from dedicating your time to meaningful work. Replying to email may feel productive, but the truth is emails are rarely the most important thing on your to-do list.

So instead of keeping your inbox open all day, change your default behavior to working on emails in batches.

Immediately responding to messages

Real-time communication sets the expectation that you’re always available. And for many of us, our default behaviors support just that.

In order to change this behavior, you need to set expectations on response time. Mute specific channels, get rid of pop-ups, turn off mobile notifications, etc.

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