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Managing time gets challenging as our career progresses and we take up more responsibilities. Five ways we can manage our time like a successful leader:
About 40% to 60% of our day is taken up by important stuff that needs our attention but is not on our daily calendar.
Planning our day accordingly, keeping about half of it free for these 'out-of-calendar' activities, is realistic and sustainable.
Instead of committing to getting the requested assignment done as soon as possible, factor in some buffer time and ask for a couple of days or a week.
This will help you get the work done along with any 'reactive realities' that come up, and it's a win-win if you get it done before the deadline.
Rather than having habitual meetings, make them dynamic and result-oriented.
Focus on the problem, and ensure there is a continuous follow-up, giving people space to brainstorm and come up with solutions.
We normally get frustrated and can have a frowning expression when we are interrupted while being busy. When saying a 'no' can be impolite, a better way is to say 'yes' and then asking respectfully to fix a time to discuss.
The best leaders know the value of time and are proactive and purposeful in handling their daily calendar.
Most leaders have familiar approaches to managing time: setting goals, planning, delegating, tracking commitments, and creating to-do lists. While these approaches do help in self-organization, they are not adequate in helping achieve high levels of sustainable, long-term performance.
The challenge is to have a fast-paced occupation while avoiding burnout, slippage, and sub-optimal performance.
Shallow work stops you from getting fired — but deep work is what gets you promoted.
Early hours are important because they tend to be free of most distractions and give you an opportunity to get focused.
An early start will allow you to squeeze in more time for reflection, breakfast, exercise, and getting a jump-start on communication.