If it’s not a priority, it should not be on the list. Follow the 3-3-3 system when writing out your list:
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Write your to-do list the night before so that you get a good view about the day's layout and plan once you set out in the morning
Always draw boundaries and keep the no. of things fewer and, if possible, in groups of 3.
The to do list needs to keep moving and give you a sense of accomplishment by end of the day. So keep only smaller and focussed tasks (not broad ideas). Keep a separate list of long-term ideas, for weekend reflections (if you can).
The To-Do list is almost a sacred technique of organizing your day and eventually your life. They lessen the day’s anxiety, provide a structure to power-through and are written proof of our product...
Studies show that our mind performs better when we use written to-do lists. Here are some ways to make them more effective:
A to-do list can be helpful but is often not used successfully. If you end the day with things undone or if you regularly carry tasks forward, you need a to-do list makeover.
Most people are unaware of their priorities. Our priorities are the things that are most important to us right now. Not serving them is non-negotiable.
People are capable of having two or three priorities. More priorities leave them scattered and unfulfilled, filling their time with stuff that doesn't matter.
Once you know your priorities, everything on your to-do list should serve them. Look out for the 'shoulds' - they are not serving your priorities.
Look over your to-do list and assign every task a value, such as a dollar-per-hour amount that you might have to pay someone else to do it. Score tasks from $10 per hour for administrative tasks up to $10,000 per hour for high-level strategy and sales-related tasks.
By giving dollar-per-hour values to specific tasks, you ensure you use your resources correctly.
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