Ultimate Personal Management Systems
At its very core a productivity system must check 3 main points:
This is a professional note extracted from an online article.
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They are frameworks that ensure everything fulfills the tasks required.
For example: using a shopping list, so you won’t forget what to pick at the supermarket. Some use apps designed for that purpose, others go for pen and paper. Everyone is trying to get the same output - remembering what to buy at the supermarket.
Your system must mimic how your brain searches rather than setting up a new task that you must learn. This way, it will be easy to adopt, adapt and you will continue to use it in the long run.
You don’t want to spend time thinking about a system and setting it up only to stop using it. Or – even worse – make you do additional steps every time.
What pain are you trying to solve? It could be spending less money, making decisions faster or eliminating decisions at all. Whatever it is, make sure you know it: you will build your system around it.
The bigger the pain the more you will use your system.
The easiest hack is to follow the 80/20 rule: Focus 20% of your efforts on 80% of the items so you clear the way to work on things that demand your attention. Those are the 20% of items which are the really important ones.
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GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.
Its 5 principles are:
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If you spend more time planning and organizing than doing, it's time to shift your focus. Don't waste your time searching for "the perfect organizational system"....
Use the way to organize that is most comfortable to you, be it pen and paper or an app.
Saying No, and not committing to others as a habit, can be a powerful organizational tool, freeing you up from obligatory work, which clutters up your day and your focus.
Being an organized person requires a lifestyle change, and is not seasonal. You can't go back to not being organized after your work is done.
The goal is not to become perfect but to have a healthy, productive, organized and peaceful life.