deepstash
Beta
Deepstash brings you key ideas from the most inspiring articles like this one:
Read more efficiently
Save what inspires you
Remember anything
Ultimate Personal Management Systems
5
Key Ideas
Save all ideas
Personal Management Systems
They are frameworks that ensure everything fulfills the tasks required.
For example: using a shopping list, so you won’t forget what to pick at the supermarket. Some use apps designed for that purpose, others go for pen and paper. Everyone is trying to get the same output - remembering what to buy at the supermarket.
348 SAVES
Setting Up A Productivity System
Your system must mimic how your brain searches rather than setting up a new task that you must learn. This way, it will be easy to adopt, adapt and you will continue to use it in the long run.
You don’t want to spend time thinking about a system and setting it up only to stop using it. Or – even worse – make you do additional steps every time.
391 SAVES
Golden Rules For A Great System
At its very core a productivity system must check 3 main points:
- Searchable: find anything in 5 seconds or less
- Easy to set up: the simpler the system the easier it will be to set it up; aim for less than one hour
- Easy to maintain: don’t add complexity as you go, instead try to remove layers.
500 SAVES
Identifying The Problem
What pain are you trying to solve? It could be spending less money, making decisions faster or eliminating decisions at all. Whatever it is, make sure you know it: you will build your system around it.
The bigger the pain the more you will use your system.
341 SAVES
Setting A System For The First Time
The easiest hack is to follow the 80/20 rule: Focus 20% of your efforts on 80% of the items so you clear the way to work on things that demand your attention. Those are the 20% of items which are the really important ones.
364 SAVES
SIMILAR ARTICLES & IDEAS:
10
Key Ideas
The Outline/List
Is a linear method of taking notes that proceeds down the page, using indentation or bullets to denote major and minor points.
Pros: it records content relationship in a way tha...
The Sentence Method
The goal is to jot down your thoughts as quickly as possible. Format is kept to a minimum: every new thought is written on a new line.
Pros: Is like free writing for notes.
Cons: lack organization and notes can be hard to understand.
Works for: meetings or lectures that lack organization; when information is presented very quickly.
SQ3R (Survey, Question, Read, Recite, Review)
- Skim the material for bolded text, images, summaries, to produce a list of headlines;
- Each headline is then written in the form of a question;
- Record your “answers” to the reading questions under each corresponding header;
- Once you’ve finished reading the text, write a summary of the material from memory—this is the “recite” part of the process.
- Finally, review your notes to make sure you’ve completely grasped the concepts.
Works for: dense written material.
5
Key Ideas
Zen to Done (ZTD)
It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time.
The Minimalist Habits of Zen to Done
- Collect: Get ideas and to-dos out of your brain and onto a list.
- Process: Review your list daily and decide how to act on each item.
- Plan: Pick a few high priority items to accomplish each week and every day.
- Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit
To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list.
Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.
8
Key Ideas
GTD (Getting Things Done)
GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.
Its 5 principles are:
- Capture
- Clarify
- Org...