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Meeting Cadence

Meeting Cadence

A meeting cadence is how often a meeting is held. For example, if you and a direct report check in every Friday morning, that’s a weekly cadence. If you have a request to meet every other month, that’s a bimonthly cadence.

The challenge for every company is how frequently meetings should take place. In an increasingly distributed workforce where a face-to-face Zoom is sometimes the only interactions you’ll have with your team, these are often overscheduled in the hopes that these “in person” meetings will be beneficial to building relationships and team morale.

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MORE IDEAS FROM THE SAME ARTICLE

  1. Do create an agenda. Make sure everyone knows what will be covered in advance so they can attend better prepared.
  2. Don’t leave room for questions at the end. Instead, use Slack or email for any follow-ups since there’s never enough time at the end of the meeting to get to everyone’s q...

You want your team to know what everyone is working on, but you also want to allow for enough freedom for everyone to work autonomously. 

Here are a few examples of some common meetings and how frequently they might meet.

  • One-on-One Meetings: Weekly meeting cadence
  • All Ha...

Once you’ve determined that you’ve got a weekly cadence for one project and another weekly cadence for an all-staff check-in, that doesn’t mean these have to be formatted in the same way.

You have to decide if the meeting is information seeking or information giving, which we alluded to ear...

  1. What is the goal of this meeting?
  2. Can this meeting happen asynchronously?
  3. Is this a high-priority or urgent task?
  4. Do these types of meetings regularly run over the allotted time?
  5. Do we run out of items to discuss in these types of meetings?

These meetings fall into any of the following categories:

Seeking Information

  • A kickoff meeting for a new project
  • A project team meeting to discuss next steps
  • Management meeting to check in on how teams are running
  • A one-on-one with a dire...

Research shows that 15% of an organization's time is spent in meetings. Imagine moving that 15% towards actionable tasks that can increase revenue in your business? Less meetings and more money? An easy win.

A whopping 73% of people admit to multitasking during meetings. Let your employees ...

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