A meeting cadence is how often a meeting is held. For example, if you and a direct report check in every Friday morning, that’s a weekly cadence. If you have a request to meet every other month, that’s a bimonthly cadence.
The challenge for every company is how frequently meetings should take place. In an increasingly distributed workforce where a face-to-face Zoom is sometimes the only interactions you’ll have with your team, these are often overscheduled in the hopes that these “in person” meetings will be beneficial to building relationships and team morale.
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Most of us will struggle to stay focused during very long meetings - our attention is going to wander after an hour.
Long meetings could be a sign of failure of leadership to run efficient meetings. To change that, consider these questions:
To consider if a regular meeting should happen, drop them and see what happens.
A team can have a meeting every second week and still feel like they get enough face-time. While it is easy to default to a weekly meeting, we should ask ourselves if it is necessary.
Narrative structure is the way forward in the modern meeting environment.
Amazon does things differently. At the start of each meeting, each participant reads a narratively-structured six-page memo. This memo doesn’t carry the writer’s name. In many cases, its creation is a team effort.
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