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How the 2-minute rule can help you save hours a week

Fixing small tasks

  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.

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IDEA EXTRACTED FROM:

How the 2-minute rule can help you save hours a week

How the 2-minute rule can help you save hours a week

https://blog.rescuetime.com/2-minute-rule/

blog.rescuetime.com

7

Key Ideas

Getting Things Done: the basics

  • Capture. Write down everything you need to do.
  • Clarify. Break down each task into an actionable next step. 
  • Organize. Move each of those actionable tasks onto a specific list: E.g: Action: Things to do next, Waiting For: Tasks or projects you’ve delegated or are waiting on other people for, etc.
  • Reflect. Set time aside to re-assess your priorities and update your lists weekly or daily.
  • Engage. Start working through your Action list in order.

The 2-minute rule

If a task takes less than 2 minutes, then do it now.

If the effort to keep remembering a task is more than just getting it out of the way now, then do it.

Fixing small tasks

  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.

James Clear

James Clear

“Once you’ve started doing the right thing, it is much easier to continue doing it.”

The hard thing about small tasks

We're pretty bad at estimating how much time a task will take, even if we’ve done that task before.

When you’re trying to implement the 2-minute rule, you might find yourself spending hours on that “easy” email you wanted to write.

Jonathan White

Jonathan White

“The more you look into the most productive people, the more you realize they don’t just work hard, but they start off by optimizing the small things they do every single day.”

For more mental space and focus

  • Answer the “why” and “what” for each of your regularly scheduled meetings.
  • Set office hours for interruptions, emails, and conversations.
  • Clean up your desk (and your desktop).

SIMILAR ARTICLES & IDEAS:

GTD (Getting Things Done)

GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.

Its 5 principles are:

  • Capture
  • Clarify
  • Org...

"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"

"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"

GTD: Capture

Capture everything. Your to-dos, your ideas, your recurring tasks, everything. Put it in a pen-and-paper notebook, a to-do app, a planner, whatever you prefer to use to get organized.

5 more ideas

By the hour

This works well for the chronic procrastinator: those who say they will do it later and then wonder why it never gets done.

Instead of getting overwhelmed, tackle your to-do l...

The Pomodoro Method

Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.

Set a timer for 25 min and focus exclusively on your work for that time, take a 5 min break, and repeat.

Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.

The 2-minute rule

The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.

Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.

13 more ideas

Eliminate

See if you can cut your tasks and projects lists in half. Then try to cut them even further a few days later.

See which tasks aren't necessary anymore and find the ones that can be del...

Know what’s essential

You really should focus on one goal at a time, but if you want to do 2 or 3, that’s OK too.

Any smaller tasks are essential if they help you accomplish those goals, and not essential if they’re not related.

Simplify your commitments

You can't do it all. Only stick to those commitments in your life that really give you joy and value.

For the rest, you need to learn to say no, and value your time. 

3 more ideas