How to Manage Time Effectively

  • Develop a sense of urgency: the habit of moving fast when an opportunity presents itself to you.
  • Stop procrastinating: develop the time management habit of moving quickly when something needs to be done.
  • Work in real-time: do your work as soon as it comes up.
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Time Management

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Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

Time management refers to how you schedule and organize your time for different activities.

Your “frog” is your most important task, the one you are most likely to procrastinate on if you don’t do something about it.

If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.

  • Answer all of your emails at the same time
  • Keep your emails short and sweet
  • Create email folders
  • Check your email twice a day.
  • Not allowing enough time to complete your task: Add sufficient cushion time to complete every step of the project. 
  • Assuming that everything will work out all right: Assume that you are going to have problems and schedule sufficient time and resources to solve those problems.
  • Rushing at the end: You almost invariably will make mistakes and do poor quality work that you'll have to go back and correct later. 
  • Trying to do several things at once: You end up doing nothing well. 

For you to develop sufficient desire to develop time management and organizational skills, you must be intensely motivated by the benefits you feel you will enjoy. 

You must want the results badly enough to overcome the natural inertia that keeps you doing things the same old way.

  • Think on paper: Always write down what you intend to do.
  • Avoid distractions: They make getting off track entirely too easy.
  • Make your list of written tasks the night before: The better plan you have, the easier it is for you to get started.
  • Make a to-do list for every day: One of the best time management tools you can develop.
  • Make your to-do lists a habit: When something new comes up, add it to the list.
  • Check off your completed tasks: This activity gives you a sense of accomplishment and generates the motivation to keep going.
  • "A” items are most important: the things that you must do.
  • "B” items only have minor consequences: tasks that you should do, but they only have mild consequences.
  • “C” tasks have no consequences: they have no effect at all on your work life.
  • “D” for delegate: the things that you can delegate to someone else.
  • “E” for eliminate: the things you should eliminate altogether.

We tend to confuse activity with accomplishment: we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.

“Failure to execute” is among the biggest problems in organizations today.

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RELATED IDEAS

  • Get some perspective. Develop a vision of what and where you want to be in a few years. 
  • Develop an action plan. Break down you vision into manageable steps that are specific, measurable, achievable, realistic and time-bound.
  • Take action. Use time management software to upload your plan and record your time.
  • Reflect on your progress. Review your performance regularly to to get new insights.
  • Ask for feedback. Turn to your boss and ask for their feedback. Be ready to take criticism.
10 tips for mastering time management at work
  • Figure out how you're currently spending your time. ...
  • Create a daily schedule—and stick with it. ...
  • Prioritize wisely. ...
  • Group similar tasks together. ...
  • Avoid the urge to multitask. ...
  • Assign time limits to tasks. ...
  • Build in buffers. ...
  • Learn to say no
  • Get organized
  • Eliminate distractions
The Fireman

For you, every event is a crisis and there is always one. You have no time to deal with minor issues like time management, and they accumulate.

Solution: Plan your day and start accomplishing your high priorities first.

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