Time Management Tips That Will Make You a Productivity Master - Deepstash

deepstash

Beta

Deepstash brings you key ideas from the most inspiring articles like this one:

Read more efficiently

Save what inspires you

Remember anything

Time Management Tips That Will Make You a Productivity Master

https://www.briantracy.com/blog/time-management/time-management-tips/

briantracy.com

Time Management Tips That Will Make You a Productivity Master
Success in almost everything involves time management. It seems like there aren't enough hours in the day to get everything that you need to do accomplished, but if you want to achieve much more than others in a shorter amount of time, you must improve how you manage that time.

10

Key Ideas

Save all ideas

What Time Management Is

Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

Time management refers to how you schedule and organize your time for different activities.

1.41k SAVES

2.71k READS

VIEW

Eat That Frog!

Your “frog” is your most important task, the one you are most likely to procrastinate on if you don’t do something about it.

If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.

1.89k SAVES

2.87k READS

Failure to execute

We tend to confuse activity with accomplishment: we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.

“Failure to execute” is among the biggest problems in organizations today.

1.49k SAVES

2.56k READS

How to Manage Time Effectively

  • Develop a sense of urgency: the habit of moving fast when an opportunity presents itself to you.
  • Stop procrastinating: develop the time management habit of moving quickly when something needs to be done.
  • Work in real-time: do your work as soon as it comes up.

1.90k SAVES

3.04k READS

General Time Management Skills

  • Think on paper: Always write down what you intend to do.
  • Avoid distractions: They make getting off track entirely too easy.
  • Make your list of written tasks the night before: The better plan you have, the easier it is for you to get started.

1.79k SAVES

2.88k READS

Make a To-Do-List

  • Make a to-do list for every day: One of the best time management tools you can develop.
  • Make your to-do lists a habit: When something new comes up, add it to the list.
  • Check off your completed tasks: This activity gives you a sense of accomplishment and generates the motivation to keep going.

1.58k SAVES

2.37k READS

Time Management Tools for Email

  • Answer all of your emails at the same time
  • Keep your emails short and sweet
  • Create email folders
  • Check your email twice a day.

1.25k SAVES

2.25k READS

Time Management Mistakes

  • Not allowing enough time to complete your task: Add sufficient cushion time to complete every step of the project. 
  • Assuming that everything will work out all right: Assume that you are going to have problems and schedule sufficient time and resources to solve those problems.
  • Rushing at the end: You almost invariably will make mistakes and do poor quality work that you'll have to go back and correct later. 
  • Trying to do several things at once: You end up doing nothing well. 

1.51k SAVES

2.23k READS

The ABCDE Method Prioritization Technique

  • "A” items are most important: the things that you must do.
  • "B” items only have minor consequences: tasks that you should do, but they only have mild consequences.
  • “C” tasks have no consequences: they have no effect at all on your work life.
  • “D” for delegate: the things that you can delegate to someone else.
  • “E” for eliminate: the things you should eliminate altogether.

1.78k SAVES

2.50k READS

Time Management Motivation

For you to develop sufficient desire to develop time management and organizational skills, you must be intensely motivated by the benefits you feel you will enjoy. 

You must want the results badly enough to overcome the natural inertia that keeps you doing things the same old way.

1.36k SAVES

2.37k READS

SIMILAR ARTICLES & IDEAS:

The Fireman

For you, every event is a crisis and there is always one. You have no time to deal with minor issues like time management, and they accumulate.

Solution: Plan your day and start...

The Over-Committer

You say yes to everything and have trouble setting boundaries, or if you a boss, setting boundaries on the behavior of others who report to you. You overwhelm yourself and that leads to difficulties in fulfilling all your commitments.

Solution: Understand that work-life balance is essential for your well being. Learn to say no and start doing it. 

The Aquarian

You have a borderline avoidant approach to work and your high sociability gets in the way of task management and productivity.

Solution: find ways to motivate yourself, avoid procrastination and don’t forget why you are working at something. 

2 more ideas

Do

Simply put, act on your tasks. The 2-minute rule can help with that:  If you can complete a task in two minutes or less, do it now.

It's amazing what you can accomplish in...

Delete

You don't have to do much of anything beyond making a simple decision to do or to delete.

If the deleted item is a simple activity that won't bring you results, remove it from your to-do list and move on with your day. The second most pleasing thing after completing a to-do list is removing an item from it.

Defer

To defer means saying, "Not right now" rather than, "Not ever." This could be a new project you want to com mence in a week or two or it could be van idea you want to reflect on before taking action.

But be careful, there's a fine line between deferring and procrastinating indefinitely.

Write A Stop-Doing List

Remind yourself of items that don’t bring you joy, and contribute very little to your long-term goals.

This way, you’re unlikely to spend a lot of time doing time-sucking, non-rewardin...

Schedule Procrastination Breaks

During this allotted break, give yourself permission to do time-wasting activities (social media scrolling included) until you got bored and want to move on to your next task. 

Divide Your Day Into Themes

And if your job isn’t ideal for focusing on one thing per day, you can dedicate your morning to one focus area, your early afternoon to another, and late afternoon to another.

This way, instead of being overly restrictive about finishing a task in that time period, you have the flexibility to do any work that moves you forward in that particular focus area.