Analyze Your Activities - Deepstash
Digital Wellbeing

Learn more about timemanagement with this collection

How to manage digital distractions

The impact of technology on mental health

The importance of setting boundaries

Digital Wellbeing

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Analyze Your Activities

If you have little discretionary time available, question whether all of the tasks you've entered are necessary. Some tasks can be delegated or tackled in a more time-efficient way.

If you find that your discretionary time is still limited, then you may need to renegotiate your workload or ask for help.

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Identify Available Time

Start by establishing the time you want to make available for your work.

How much time you spend at work should reflect the design of your job and your personal goals in life.

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Schedule Essential Actions

Block in the actions you absolutely must do. These will often be the things you are assessed against.

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Schedule High-Priority Activities

Schedule in high-priority and urgent activities, as well as essential maintenance tasks that cannot be delegated or avoided.

Try to arrange the high-priority tasks for the times of day when you feel most productive.

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Schedule Discretionary Time

The space you have left in your planner is "discretionary time". Use it to deliver your priorities and achieve your goals.

  • Review your prioritized To-Do List and personal goals.
  • Evaluate the time you need to achieve them.
  • Schedule them in.

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How to Schedule Your Time

Set a regular time to do your scheduling.

Decide on a scheduling tool to use to organize your time. You can use pen and paper or choose an app.

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The Importance of Scheduling

The Importance of Scheduling

Scheduling is the art of planning your activities so that you can achieve your goals and priorities in the time you have available. It helps you:

  • Understand what you can realistically achieve with your time.
  • Add contingency time for "the unexpected."
  • Avoid ...

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Schedule Contingency Time

Schedule some extra time to cope with contingencies and emergencies.

Some interruptions will be hard to predict, but leaving some open space in your schedule gives you the flexibility you need to rearrange tasks and respond to important issues as they arise.

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coddyb

I’m not getting older, I’m just becoming a classic.

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Eliminate

See if you can cut your tasks and projects lists in half. Then try to cut them even further a few days later.

See which tasks aren't necessary anymore and find the ones that can be delegated.

How To Prioritize Your Tasks

Prioritizing your tasks in such a way that makes all the forthcoming tasks easier.

  1. Ask yourself ‘What is the one thing that needs to be done which will make everything else easier or unnecessary?’
  2. Make a list of the essential tasks using the question above and then ...

Think long-term

... to make better short-term decisions.

If you question the consequences of doing/not doing a to-do before you start on it, it not only makes it easier to find your frogs, but it also makes it easier to find time-wasting tasks that are better deleted from your list or delegated to someo...

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