The Productivity Stack - Deepstash

Keep reading for FREE

The Productivity Stack

The Productivity Stack

You’re probably using email for multiple purposes far beyond what it was designed for:

  • You use email to send messages
  • You use email as a to-do list
  • You use email to keep track of notes and ideas
  • You use email to manage complex projects and areas of your life

These are extremely different use cases, and using one platform for all of them ensures it fails at all of them. To perform each of them effectively, you have to break apart each of the four essential activities of modern work – Email, Task Management, Notetaking, and Project Management – and use the right tool for each of those jobs.


66 reads


How to Craft Your Personal Productivity Stack

How to Craft Your Personal Productivity Stack

We all have a holistic productivity stack, which changes slowly. We can call it a “Second Brain,” because it allows you to offload and utilize all the complex information swirling through your mind.

Each new generation of productivity software adds a new layer on top, instead of com...


44 reads

Build, Don't Migrate

It takes far more time and energy to create a Personal Dashboard in Notion, for example, versus a note in Evernote. A personal dashboard has to be architected – designed, built, iterated on, and maintained over time. 

Start building with the end in mind. 



41 reads

Notetaking Apps: Your Own, Personally Curated Solution to Information Overwhelm

Coinciding roughly with the rise of the iPhone in the late 2000s, digital notetaking apps like EvernoteBear, and Simplenote rose to meet the demand for easily capturing notes from anywhere ...


50 reads

Task Managers: How to Get Your To-Dos Off Your Mind

Email created thousands of “open loops” – unfinished or incomplete mental tasks – in our lives. And as GTD sought to create a system for taking in, prioritizing, and closing those loops in a systematic way, digital to-do list apps  gained widespread adoption as people realized just how much easie...


67 reads

Email as a Task Manager and Everything Inbox: The Progress Trap

All the subsequent waves of productivity software that we’re going to look at arose in reaction to the Email Big Bang, like gravitational waves echoing across the universe for eons. Each of them is an attempt to solve the problem of information overload that was unleashed upon humanity half a cen...


60 reads

Email Is Used For Everything

Email Is Used For Everything

A simple medium that was originally meant for sending messages – email – has expanded to become a notification system, a to-do list, a notetaking tool, a contact database, and an archival system for our digital lives.

All great technologies begin as blessings… b...


96 reads

The Humble Email

The Humble Email

The very first email was sent 50 years ago, in the spring of 1971.

The incredible spread of email since then unleashed an unimaginable torrent of information into our everyday lives.

As knowledge workers, we continue to struggle to process our inboxes, not to mention use that flood of...


149 reads

Personal Dashboards: a Just-in-Time Springboard to Knowledgeable Action

Personal Dashboards push mere notetaking to the next level: they provide the big picture, using your curated knowledge and data to guide action and help you make better decisions.

Your dashboards proactively inform the actions you take every day. To do that, they have to be dynamic and ...


26 reads

From Email To Notion

From Email To Notion

The power of dashboards has now trickled down to everyone, as part of the “no-code” movement: apps that allow for extensive customization, without requiring technical coding skills, such as Webflow (for web design), Zapier (for automation), Airtable (for databases), and Notion, Coda, and Microsof...


45 reads

Dashboards: A Better Solution

Dashboards: A Better Solution

The main purpose of a dashboard – think of the dashboard in your car, or the cockpit of an aeroplane – is to facilitate fast, informed decisions. 

This new kind of document is perfect for modern knowledge workers – more interactive than simply editing text, more intelligent than a s...


18 reads

Notetaking Overwhelm

Notetaking overwhelm happens when you’re collecting everything, processing your notes, and growing a knowledge system – but somehow, you never revisit the notes you’ve captured, and don’t seem to be able to achieve the day-to-day usefulness from your notes you’ve already collecte...


45 reads

Task Overwhelm

Task overwhelm occurs when the actionable items in your list are crowded out by the non-urgent ones: when your ideas, list of someday-maybes, inspirations, and random learnings make it difficult to find the singular, next important action.


58 reads




Surveyor planning and development


Automate the Process

To streamline the email management process further, use rules in your email client that sort, flag, move and organize your messages. 

It will take some time to create rules that support the way you use email, but once this system is in place, you can cut down on a significant par...

4. Include relevant content

Your content is the driving force of your email marketing campaigns, It would be best if you plan out what you'll include in your newsletters before you send them out.

Use different data -- demographic, behavioral, transactional, and customer preferences -- using data analytics to understan...

Find the right downstream systems

The blockage is not email itself, but where all these messages should ultimately go, which requires setting up the right downstream systems.

As you process each message, give yourself five (and only five) options: responding directly or sending the item into whatever system you’re us...

Ready for the next level?

Read Like a Pro


Explore the World’s

Best Ideas

200,000+ ideas on pretty much any topic. Created by the smartest people around & well-organized so you can explore at will.

An Idea for Everything

Explore the biggest library of insights. And we've infused it with powerful filtering tools so you can easily find what you need.

Knowledge Library

Powerful Saving & Organizational Tools

Save ideas for later reading, for personalized stashes, or for remembering it later.

# Personal Growth

Take Your Ideas


Organize your ideas & listen on the go. And with Pro, there are no limits.

Listen on the go

Just press play and we take care of the words.

Never worry about spotty connections

No Internet access? No problem. Within the mobile app, all your ideas are available, even when offline.

Get Organized with Stashes

Ideas for your next work project? Quotes that inspire you? Put them in the right place so you never lose them.


2 Million Stashers



5,740 Reviews

App Store



72,690 Reviews

Google Play


Don’t look further if you love learning new things. A refreshing concept that provides quick ideas for busy thought leaders.

Shankul Varada

Best app ever! You heard it right. This app has helped me get back on my quest to get things done while equipping myself with knowledge everyday.

Ashley Anthony

This app is LOADED with RELEVANT, HELPFUL, AND EDUCATIONAL material. It is creatively intellectual, yet minimal enough to not overstimulate and create a learning block. I am exceptionally impressed with this app!

Sean Green

Great interesting short snippets of informative articles. Highly recommended to anyone who loves information and lacks patience.

Jamyson Haug

Great for quick bits of information and interesting ideas around whatever topics you are interested in. Visually, it looks great as well.

Ghazala Begum

Even five minutes a day will improve your thinking. I've come across new ideas and learnt to improve existing ways to become more motivated, confident and happier.

Laetitia Berton

I have only been using it for a few days now, but I have found answers to questions I had never consciously formulated, or to problems I face everyday at work or at home. I wish I had found this earlier, highly recommended!

Giovanna Scalzone

Brilliant. It feels fresh and encouraging. So many interesting pieces of information that are just enough to absorb and apply. So happy I found this.

Read & Learn

20x Faster





Access to 200,000+ ideas

Access to the mobile app

Unlimited idea saving & library

Unlimited history

Unlimited listening to ideas

Downloading & offline access

Personalized recommendations


Claim Your Limited Offer

Get Deepstash Pro