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How to redesign your days to give you back a few extra hours every week
Quit something
Let go of activities that no longer make sense.
Quit a recurring meeting. Quit a committee. Quit Social media. Quit a program. By doing this, you automatically open up space.
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Key Ideas
Ignore your inbox when you wake up
Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...
Empty your inbox daily
- Do. If the email is actionable and takes under two minutes, then do the task ASAP.
- Delegate. Forward the right tasks to the right people.
- Defer. Reply to the message at a better time.
- Delete emails that are not important or that you can delegate.
- File. Add messages that contain information you will need to your archives.
Stop CC’ing everyone
To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.
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Key Ideas
17 hours of unproductiveness weekly
People work an average of 45 hours a week; they consider about 17 of those hours to be unproductive.
Tim Ferriss's tips for productivity
- Manage your moods: If you start the day calm it's easy to get the right things done and focus.
- Don't check email in the morning.
- Before you try to do it faster, ask whether it should be done at all.
- Focus is nothing more than eliminating distractions.
- Have a personal system; most productive people have a routine.
- Define your goals for the day the night before.
Don't check emails in the morning
If you check your emails first thing in the morning, **you're setting yourself up to react.
You're not planning your day and prioritizing, you're giving your best hours to someone else's goals, not yours.
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Key Ideas
Denying you have a problem
Stop saying that you don't have enough time to complete your commitments.
Admit that you need to get better at managing your time and start searching and trying techniques that will help you ...
Not planning your day
It's important to have an idea of what your daily priorities are and tasks you need to complete, preferably the night before.
Also, make sure you prepare in the evening the outfit you're going to wear and the meals for the following day. Doing this will save time in the morning, and reduce decision fatigue.
"Urgent" vs "Important"
Take all of your tasks and place them into four quadrants:
- To do first: the most important responsibilities that need to be done today or tomorrow.
- Schedule: important tasks that are not urgent.
- Delegate: essential items that are not important.
- Don't do: tasks that aren't important or urgent.