Manage urgency by balancing the following, tune each dials based on the situations<ol><li>Time </li><li>Scope </li><li>Quality </li><li>Bring in more resources </li><li>Use budget to outsource things </li><li>Risk - reduce risk by cutting </li></ol>

Urgency Can Be Adjusted

Right amount of urgency is needed in order to get things done quickly or to drive progress. But too much urgency can lead to destruction of team's morale and productivity and Too little can induce lethargy or stagnation.

Urgency As A Tool For Team's Productivity

For external urgency, try to be responsive and not reactive. When there is urgency, <ol><li>Pause your work</li><li>Acknowledge the task </li><li>Evaluate </li><li>Prioritize & decide on course of action </li></ol>Ask why the issue’s urgent – or whether it’s really urgent at all. If you do this politely and firmly, people will see that you’re focused on what’s important.

Respond Or 

<ul><li>Always act in ways that maximize benefit – and minimize harm</li><li>Create a Plan of action</li><li>Working in a way that makes team members lives easier </li><li>Measure twice and cut once - strive to do things right the first time </li><li>Prioritize by importance </li><li>Minimize procastination </li><li>Plan multiple steps ahead </li></ul>Cultivating a proactive mindset can help control the kinds of urgency you accept and propagate. use urgency with care, and avoid creating unnecessary urgency for others

Cultivate Proactive Mindset 

Implement a proactive system to manage your work effectively and boost productivity. when requesting work, state the deadline, and make sure your team does the same. Stay organized and manage activity by time

Staying In Proactive Zone

Urgency meansimportance requiring swift action.

There are two types of unnecessary urgency <ol><li>Fake urgency - self inflicted or external influencer</li><li>Avoidable urgency - something could’ve been avoided and wasn’t - created based on procastination or by poor time management </li></ol>Both can kill a planned workday. Save urgency for important matters that are critical and unavoidable

Understanding Unnecessary Urgency

To mobilize the team into action, you’ll need to communicate deliberately and clearly the task at hand. That starts with demonstrating that you care about the task and committing fully when it’s truly urgent.Some key points,<ol><li>set accountable deadlines </li><li>Cultivate a culture of accountability </li><li>Allow team to ask "why of the task" question </li><li>Inspire actions by acknowledging and rewarding the team</li></ol>

Driving An Internal Urgency

In today’s fast-paced workplace, many things are made out to be urgent – when they’re really not. The key to working in a sustainable, successful way is to recognize and reduce unproductive urgency while seeking out opportunities to maximize productive urgency.

Leverage the power of urgency to avoid burnout and increase performance Urgency—that frantic feeling that we need to be doing more, and faster—is a destructive force in today’s workplace. Unnecessary urgency can be toxic, causing stress and burnout. But not all urgency is bad, and sometimes we really do need to get things done quickly. Too little urgency can lead to inaction and lost productivity. So how do we find the right balance where we can use urgency as a meaningful tool to keep productivity up, without generating burnout? Urgent! is a guide to using urgency for good to help achieve your goals, to drive success, and minimise stress for yourself, your teams, and your business. This book will teach you to moderate urgency for yourself and those you lead. In our age of fast-paced technology, it’s easy to swing between extremes, working reactively one minute, and being inactive the next. The middle ground, described in this book, allows us to work in the “Active Zone” where we maximise proactivity and productivity. By following the practical strategies outlined in this book, readers will learn to understand urgency, become proactive rather than reactive, and lead teams to their fullest potential. • Eliminate stress and burnout for yourself, your teams, and your businesses • Learn how to dial urgency up or down, depending on the situation • Keep teams working in the optimal productive zone by moderating urgency • Stay focused on what's important and learn prioritisation skills to avoid burnout If you feel that you and your team are caught up in busy work, stressed to the max by competing demands, leaving no room to focus on what really matters, Urgent! will show you a new way of thinking, leading, and responding. Learn the skills to reduce overload, get more done, and achieve better performance each day.

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Leverage the power of urgency to avoid burnout and increase performance Urgency—that frantic feeling that we need to be doing more, and faster—is a destructive force in today’s workplace. Unnecessary urgency can be toxic, causing stress and burnout. But not all urgency is bad, and sometimes we really do need to get things done quickly. Too little urgency can lead to inaction and lost productivity. So how do we find the right balance where we can use urgency as a meaningful tool to keep productivity up, without generating burnout? Urgent! is a guide to using urgency for good to help achieve your goals, to drive success, and minimise stress for yourself, your teams, and your business. This book will teach you to moderate urgency for yourself and those you lead. In our age of fast-paced technology, it’s easy to swing between extremes, working reactively one minute, and being inactive the next. The middle ground, described in this book, allows us to work in the “Active Zone” where we maximise proactivity and productivity. By following the practical strategies outlined in this book, readers will learn to understand urgency, become proactive rather than reactive, and lead teams to their fullest potential. • Eliminate stress and burnout for yourself, your teams, and your businesses • Learn how to dial urgency up or down, depending on the situation • Keep teams working in the optimal productive zone by moderating urgency • Stay focused on what's important and learn prioritisation skills to avoid burnout If you feel that you and your team are caught up in busy work, stressed to the max by competing demands, leaving no room to focus on what really matters, Urgent! will show you a new way of thinking, leading, and responding. Learn the skills to reduce overload, get more done, and achieve better performance each day.

OXFORD DICTIONARY

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