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Right amount of urgency is needed in order to get things done quickly or to drive progress. But too much urgency can lead to destruction of team's morale and productivity and Too little can induce lethargy or stagnation.
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There are two types of unnecessary urgency
Both can kill a planned workday. Save urgency for important matters that are critical and unavoidable
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Cultivating a proactive mindset can help control the kinds of urgency you accept and propagate. use urgency with care, and avoid creating unnecessary urgency for others
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Implement a proactive system to manage your work effectively and boost productivity. when requesting work, state the deadline, and make sure your team does the same. Stay organized and manage activity by time
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Manage urgency by balancing the following, tune each dials based on the situations
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For external urgency, try to be responsive and not reactive.
When there is urgency,
Ask why the issue’s urgent – or whether it’s really urgent at all. If you do this politely and firmly, people will see that you’re focused on what’s important.
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To mobilize the team into action, you’ll need to communicate deliberately and clearly the task at hand.
That starts with demonstrating that you care about the task and committing fully when it’s truly urgent.
Some key points,
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In today’s fast-paced workplace, many things are made out to be urgent – when they’re really not. The key to working in a sustainable, successful way is to recognize and reduce unproductive urgency while seeking out opportunities to maximize productive urgency.
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