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Urgency As A Tool For Team's Productivity

Urgency As A Tool For Team's Productivity

Right amount of urgency is needed in order to get things done quickly or to drive progress. But too much urgency can lead to destruction of team's morale and productivity and Too little can induce lethargy or stagnation.

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Urgency means

importance requiring swift action.

OXFORD DICTIONARY

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Understanding Unnecessary Urgency

Understanding Unnecessary Urgency

There are two types of unnecessary urgency

  1. Fake urgency - self inflicted or external influencer
  2. Avoidable urgency - something could’ve been avoided and wasn’t - created based on procastination or by poor time management

Both can kill a planned workday. Save urgency for important matters that are critical and unavoidable

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Cultivate Proactive Mindset

Cultivate Proactive Mindset

  • Always act in ways that maximize benefit – and minimize harm
  • Create a Plan of action
  • Working in a way that makes team members lives easier
  • Measure twice and cut once - strive to do things right the first time
  • Prioritize by importance
  • Minimize procastination
  • Plan multiple steps ahead

Cultivating a proactive mindset can help control the kinds of urgency you accept and propagate. use urgency with care, and avoid creating unnecessary urgency for others

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Staying In Proactive Zone

Staying In Proactive Zone

Implement a proactive system to manage your work effectively and boost productivity. when requesting work, state the deadline, and make sure your team does the same. Stay organized and manage activity by time

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Urgency Can Be Adjusted

Urgency Can Be Adjusted

Manage urgency by balancing the following, tune each dials based on the situations

  1. Time
  2. Scope
  3. Quality
  4. Bring in more resources
  5. Use budget to outsource things
  6. Risk - reduce risk by cutting

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Respond Or

For external urgency, try to be responsive and not reactive.

When there is urgency,

  1. Pause your work
  2. Acknowledge the task
  3. Evaluate
  4. Prioritize & decide on course of action

Ask why the issue’s urgent – or whether it’s really urgent at all. If you do this politely and firmly, people will see that you’re focused on what’s important.

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Driving An Internal Urgency

Driving An Internal Urgency

To mobilize the team into action, you’ll need to communicate deliberately and clearly the task at hand.

That starts with demonstrating that you care about the task and committing fully when it’s truly urgent.

Some key points,

  1. set accountable deadlines
  2. Cultivate a culture of accountability
  3. Allow team to ask "why of the task" question
  4. Inspire actions by acknowledging and rewarding the team

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IDEAS CURATED BY

sampath_kumar

#designer #designthinking

CURATOR'S NOTE

In today’s fast-paced workplace, many things are made out to be urgent – when they’re really not. The key to working in a sustainable, successful way is to recognize and reduce unproductive urgency while seeking out opportunities to maximize productive urgency.

sampath kumar Arunachalam's ideas are part of this journey:

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