Learn more about productivity with this collection
How to avoid email overload
How to organize your inbox
How to write effective emails
Create a master project list
Getting everyone on the same page can be challenging if your team has separate to-do lists.
A master project list is helpful. Let your assistant own the project list and put everything they do on the list, even small tasks such as checking the mail or paying the light bill.
The list can be helpful should your assistant go on vacation or if they are sick.
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Break it down into sub-lists
If you have several things going on simultaneously, create tabs or sub-lists to keep it all straight. For example, tab names could be active projects, archived projects, ongoing/recurring projects, etc.
Within each tab, you will have the project/task name, the date assigned, the date due, a...
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Colour code it
Use colour to highlight new updates within your master list. For example, your assistant could write all their updates in red, and once you've read them, you can change the colour to black.
You can write your notes in a different colour so that your assistant knows that you left a response,...
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Making use of an assistant
Having a great assistant can be a game-changer. But learning to delegate tasks can be time-consuming if you don't have a lot of experience.
Tree tips can help you save time when delegating tasks to your assistant using a spreadsheet such as Excel or Google Sheets.
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Create a Procrastination List
When you don’t feel like tackling the hard tasks on your to-do list, ensure that your “procrastination” activity moves you forward. You are unlikely to tackle complex tasks, so make a “procrastination” list with tasks that are different enough from the items on your actual to-do lists, ...
Including Someday Items
Aspirational tasks, like writing a book, don’t belong on a to-do list; instead, create a separate bucket list.
Daily to-do lists should be focused. If you have a big project you want to complete, you can put it on your to-do list if you chunk it out into smaller, more attainable ta...
Make Project-Specific To-Do Lists
Daily to-do lists can demoralize us, as we tend to keep pushing to the next day what we can’t finish in time, which makes the list grow and seem overwhelming.
Project-specific to-do lists consist of project-specific lists of all the actions you need to take to complete the project. They ...
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