Basic Steps For Using a To-Do List - Deepstash
Basic Steps For Using a To-Do List

Basic Steps For Using a To-Do List

  1. Add tasks as they appear to the appropriate list, assigning a due date if possible.
  2. Before the day ends, check your lists for the tasks you want to do the next day. You can add a due date for it.
  3. Review the lists at the end of the day to have a clear idea of how your tomorrow will be and ensure you haven’t missed any tasks.
  4. In the morning open your to do list and choose the tasks you want to start with. Mark the important ones and focus on them first.

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MORE IDEAS FROM My Productivity System. How I Use a Calendar and a To-Do List to Stay Organised - Magoz Blog

Tips On Using Calendars
  • Using calendars of different colors allows for easy identification.
  • Adding additional information like duration and address can save you time.
  • Sometimes it’s useful to set up alarms way before the event itself.
  • Set up different calendars for different areas of your life.

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The Benefits Of Apps Over Paper For Organization
  • Ease of access allows for usage on multiple platforms.
  • Moving and duplicating tasks without rewriting them.
  • Ability to set up alarms.
  • A paperless and minimal life.

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The To-Do List vs. The Calendar

The to-do list is for tasks and always requires actions to be completed. Meanwhile, the calendar is for events that happen by themselves, and may require participation.

Some events require tasks for a satisfactory completion, but those are tasks associated with the event, not part of the event. For instance: A meeting may require the task of reading, but the meeting is happening anyway.

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  • Personal: for tasks that only apply to your personal life and are somewhat time sensitive.
  • Work: for work related tasks. You may want to create sister lists if your work is multifaceted. For instance: Work > Sales and Work > Acquisitions.
  • Someday: for tasks that you may want to achieve but not in the near future.

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Tips On How To Set Up To Do Lists
  • Start task names with a verb to make them more descriptive and easy to understand.
  • Break each task into smaller tasks.
  • Create temporary lists when needed.
  • Erase the temporary lists when you’re done with them.
  • Automate the setting up of recurring tasks when possible.
  • Keep it simple. Don’t use features your software has unless you need it.

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RELATED IDEA

1. Time-Blocking

Time-blocking consists of assigning individual tasks to manageable time slots.

Instead of writing out short tasks alongside hours-long tasks on your list for the day and hoping you have enough time to tackle it all, this approach lets you set realistic goals for yourself one task at a time.

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The One Big Thing

Instead of checking off a list of tasks, concentrating on one big thing in a day turns out to be a lot more fruitful and gratifying.

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Time Blocking

Is a simple productivity exercise and means using your calendar to block time for your most important priorities

During that time, you only work on that one thing. This way, you don’t have to think, “What should I do next?”

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