Read it Aloud - Deepstash

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5 Tips for Better Business Writing

Read it Aloud

If you read your written text aloud, you will realize where it can be worded better, or where to add or remove a comma. You can also let someone else read it.

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The first draft

The first words you write are the first draft. Writing is thinking. You'll rarely know what exactly you want to say when you start writing.

The time you put into editing, reworking and re...

Common errors

Most writing mistakes are widespread, but good writers just get better at spotting them. Some things you'll learn to watch for are:

  • Overuse of jargon and business-speak, like "utilize" or "endeavor" instead of "use" or "try."
  • Clichés are stale phrases that have lost their impact and novelty through overuse. If you are used to seeing it in print, don't use it.
  • The passive voice. The subject of the sentence should be the person or thing taking action, not the thing being acted on. "Harry wrote this article," is better than "This article was written by Harry."
  • Rambling. When you are not sure what you want to say, it is easy to phrase it in three or four different ways. A single concise sentence is generally better.
Give it some space

When you write something, you get very close to it. It is nearly impossible to distance yourself from it straight away to edit properly.

The longer you can leave a draft before editing, the better. Half an hour to two days is enough of a break to edit well. When you do edit, read your work out loud. You'll catch more problems and get a better feel for how everything flows.