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Chunk your daily time into context-driven slots
Chunking your schedule by context is a well-known method to help you “get into a groove” with tasks sorted by context. For example, set aside one hour for processing all your email, then don’t look at your email again until the next email chunk. Or set aside two hours after lunch for reading or ideation work.
Make sure your schedule and its chunks of time are visible to your team, so they know when they can and cannot intrude. Then commit yourself to staying on task during those time chunks, and respond to any messages or requests at a free time in your calendar.
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Identify the intruders
First identify the people, tasks and contexts that traditionally try to intrude on your schedule. In a work-from-home context, that might be family, neighbors, pets or household chores, just as much as it might be work colleagues or team members.
An intrusive distra...
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Draw a firm line between work and personal life activities
Commit to leaving work behind at the set time and then embrace personal activities such as family time, exercise, pursuing hobbies and creative rest. This is especially important during our new WFH reality when those work/life boundaries get all too blurred, if not erased entire...
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Stop being overly helpful
Remember, your time and energy are finite resources. Every time you give yours away to someone else, those resources are no longer available to you for your own work.
Instead, show your colleagues the courtesy of letting them process and resolve their own problems and obsta...
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Check in with your team regularly with better meetings
Regularly scheduled meetings are the most effective way to keep up with every team member’s workload and process, but they also help avoid smaller disruptions during the remainder of work time.
Use the regular meeting time to help each team member overcome sticking points and ident...
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Get into the habit of previewing your schedule
Setting a schedule isn’t enough. To really help yourself adhere to it and enforce your time boundaries, get in the habit of previewing the day’s schedule the night before or first thing in the morning.
You can also preview on a weekly basis to get a better sense of what lie...
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Take control of your time
Your calendar and inbox can either be your best friends or your worst enemies—it all depends on how you use them:
- schedule 30-minute open blocks of time into your calendar every day (to each lunch, deal with something urgent or simply for taking a break).
- set specific times to ...
Set aside time
... to read and respond to email. Don’t leave your email program open all day long. Alerts from incoming messages can interrupt your work flow. Instead, schedule specific blocks of time throughout the day for checking your email.
You might even try marking your calendar and s...
Multitasking is a myth
Most people have little pockets of time throughout the day, between meetings and calls and emails, with 15 minutes here, and 30 minutes there. To perform at your best depends on simple time management hacks.
- Set aside one or two times a day to check and respond to all your messages and...
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