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How Great Leaders Manage Their Time

Time Management For Leaders

Managing time gets challenging as our career progresses and we take up more responsibilities. Five ways we can manage our time like a successful leader:

  • Plan realistic reactive time.
  • Don't respond habitually.
  • Avoid the 25-minute meeting rule.
  • Carve out your best 'brain time'.
  • Answer a 'Yes' with true Intent.

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IDEA EXTRACTED FROM:

How Great Leaders Manage Their Time

How Great Leaders Manage Their Time

https://www.forbes.com/sites/rebeccanewton/2016/07/13/how-great-leaders-manage-their-time/

forbes.com

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Key Ideas

Time Management For Leaders

Managing time gets challenging as our career progresses and we take up more responsibilities. Five ways we can manage our time like a successful leader:

  • Plan realistic reactive time.
  • Don't respond habitually.
  • Avoid the 25-minute meeting rule.
  • Carve out your best 'brain time'.
  • Answer a 'Yes' with true Intent.

Plan The Unexpected Important Stuff

About 40% to 60% of our day is taken up by important stuff that needs our attention but is not on our daily calendar. 

Planning our day accordingly, keeping about half of it free for these 'out-of-calendar' activities, is realistic and sustainable.

Ask For Time

Instead of committing to getting the requested assignment done as soon as possible, factor in some buffer time and ask for a couple of days or a week. 

This will help you get the work done along with any 'reactive realities' that come up, and it's a win-win if you get it done before the deadline.

Dynamic Meetings

Rather than having habitual meetings, make them dynamic and result-oriented. 

Focus on the problem, and ensure there is a continuous follow-up, giving people space to brainstorm and come up with solutions.

Your Best 'Brain Time'

You need to figure out when your brain works best and get heavy work done in those productive hours. 

These windows of 'brain time' cannot be wasted with meetings and chores that end up wasting your time.

The Value of Time

We normally get frustrated and can have a frowning expression when we are interrupted while being busy. When saying a 'no' can be impolite, a better way is to say 'yes' and then asking respectfully to fix a time to discuss.
The best leaders know the value of time and are proactive and purposeful in handling their daily calendar.

SIMILAR ARTICLES & IDEAS:

The Pressure Of Time

Most leaders have familiar approaches to managing time: setting goals, planning, delegating, tracking commitments, and creating to-do lists. While these approaches do help in self-organization, the...

Sustainable Productivity

Instead of increasing the number of productive hours, we can focus on getting the right things done in a timely way. We also need to restore and balance ourselves, our colleagues, family and environment, instead of a neurotic or pathological focus on deadlines.

Find out what's truly important to us and use the finite resource of time wisely.

Phantom Workload

Phantom workload looks like real work but results in massive unproductivity and even conflict in an organization. The pressure to meet unrealistic expectations causes a vicious cycle of further workload.

Leaders need to take a hard look at what is being avoided or not addressed. Facing difficult tasks that were 'swept under the carpet' earlier strengthens them further to make hard decisions and face difficult people and situations.

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The 2 kinds of work :

  • Deep work”: using your skills to create something of value. It takes thought, energy, time and concentration.
  • Shallow work”: all the little administrative and logist...

Cal Newport

Cal Newport

"The ability to perform deep work is becoming increasingly rare at exactly the same time it is becoming increasingly valuable in our economy. As a consequence, the few who cultivate this skill, and then make it the core of their working life, will thrive. "

Cal Newport on time management

  • Don’t schedule distractions. Schedule deep work.
  • Keep a scoreboard for deep work: The point is to shame yourself if you’re not up to snuff.
  • Stop saying “yes” to unimportant stuff;
  • Have a “Deep Work Ritual”: Hiding in a conference room and throwing your phone into an abyss is a good one.
  • Ask your boss how much time they want you spending on deep vs shallow work: If they say “100% shallow”, feel free to ignore everything above.
  • Get an early start on the day

    Early hours are important because they tend to be free of most distractions and give you an opportunity to get focused

    An early start will allow you to squeeze in more time...

    Breakfast at Tiffany’s

    Breakfast is a crucial part of getting a strong start each day, especially if your morning routine includes exercise. Add a balanced, protein-rich breakfast to your routine and reap the health benefits, such as:
    • Balanced blood sugar levels, which helps maintain your energy throughout the day
    • Improved short-term memory and mood
    • Faster recovery and renewed energy after workouts

    Better use of the commute to work

    Some of the ways you can be productive during your commute include:

    • Catching up on podcasts or listening to business-related audio books
    • Hands-free calling to get a head start on critical or time-sensitive issues
    • Reading and responding to emails (for those who use public transit)
    • Researching and preparing for presentations

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