Sustainable Productivity - Deepstash

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Managing Your Time as a Leader - The Systems Thinker

Sustainable Productivity

Instead of increasing the number of productive hours, we can focus on getting the right things done in a timely way. We also need to restore and balance ourselves, our colleagues, family and environment, instead of a neurotic or pathological focus on deadlines.

Find out what's truly important to us and use the finite resource of time wisely.

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The Action Hero

Give them a seemingly impossible list of tasks and they will have them done and dusted faster than a speeding bullet. But in their haste, they can miss things and prioritize...

The Diva

Very sociable and upbeat but with a tendency to procrastinate, they often boast about their nonexistent achievements giving the impression they are more productive than they really are.

Strategy: breaking tasks into tiny steps, scheduling their resolution and setting reminders works well. Email management according to urgency is also crucial considering how much time it usually consumes. 

The Workhorse

Thoughtful, cautious, methodical and quite independent in terms in carrying out tasks. They plan and prioritize well, but may be seen as overcautious, while others can be frustrated by their inertia. Their dedication to the job can also lead to an unwillingness to share the burden of work.

Strategy: Choose the most important things you need to focus on and those that only you can do, while delegating the rest according to staff skills.

Time Management For Leaders

Managing time gets challenging as our career progresses and we take up more responsibilities. Five ways we can manage our time like a successful leader:

  • Plan reali...
Plan The Unexpected Important Stuff

About 40% to 60% of our day is taken up by important stuff that needs our attention but is not on our daily calendar. 

Planning our day accordingly, keeping about half of it free for these 'out-of-calendar' activities, is realistic and sustainable.

Ask For Time

Instead of committing to getting the requested assignment done as soon as possible, factor in some buffer time and ask for a couple of days or a week. 

This will help you get the work done along with any 'reactive realities' that come up, and it's a win-win if you get it done before the deadline.

Fear is natural

Unrecognized or unacknowledged core fears are almost always a root cause of professional distress and unattained potential.

The fears are not necessarily bad. A willingness to take a h...

Most common fears
  • Fear of being wrong. People with this fear are extremely focused on rules, ethics, standards, and “right vs wrong.”
  • Fear of not being good enough. Those with this fear tend to be insecure, intensely focused on their image, and desperate to prove their worth. 
  • Fear of missing out. This drives leaders to constantly seek new opportunities and experiences and to pursue multiple interests at once.
  • Fear of being victimized or taken advantage of. Those suffering from this fear feel the need to win every battle and can be defensive and controlling.
Admit your fear

In the first phase, take a close look at your history. Examine the choices you've made and the reasons behind those choices.

For instance, not putting effort into pursuing your own interests but instead, activities in which you can excel could point to the fear of not being good enough.