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A time management coach's surprising advice for the overly organized
Perfection Is Not The Goal
Being an organized person requires a lifestyle change, and is not seasonal. You can't go back to not being organized after your work is done.
The goal is not to become perfect but to have a healthy, productive, organized and peaceful life.
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Planning vs Doing
If you spend more time planning and organizing than doing, it's time to shift your focus. Don't waste your time searching for "the perfect organizational system".
Instead of focusing on perfection, establish simple habits and easy-to-do routines that get more done. You will get better over time.
Tips To Be Productive
Use the way to organize that is most comfortable to you, be it pen and paper or an app.
Saying No, and not committing to others as a habit, can be a powerful organizational tool, freeing you up from obligatory work, which clutters up your day and your focus.
Perfection Is Not The Goal
Being an organized person requires a lifestyle change, and is not seasonal. You can't go back to not being organized after your work is done.
The goal is not to become perfect but to have a healthy, productive, organized and peaceful life.
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Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.
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Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.
The 2-minute rule
The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.
Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.
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Work Around Your Energy Levels
Productivity is directly related to your energy level.
Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.
Plan Your Day the Night Before
Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.
You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.
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There isn’t enough time
A one size fits all solution
Instead of relying on a tool with all the bells and whistles, find out where you’re struggling and what’s essential for you.
For example, if scheduling is taking you away from product development, then you could use a scheduling tool that uses machine learning to automate most of your scheduling needs. If you’re wasting too much time on email, then consider using a tool to help tame your inbox.
Less anxiety
Time management is only useful when you’re aware of your limitations and don't let the system dictate your entire life.
In other words, when you don’t tread lightly (especially at first), time management can add more stress to your life.
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