Organize tasks

A common mistake is to fill your calendar with the wrong tasks.
A meeting can break your day into two pieces, each too small to do anything hard in.

Instead, take advantage of your body's natural rhythms. Focus on complex, creative tasks in the morning and schedule your meetings for the afternoon.

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The Two Things Killing Your Ability to Focus

hbr.org

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Our biggest mistake is how we start the day. Instead of checking email on your phone, try a simple mindfulness practice when you wake up. 

It can be quietly taking a few deep breaths or meditating for 20 to 30 minutes.

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Two significant challenges are destroying our ability to focus.

  1. We are increasingly overwhelmed with distractions from various connected devices.
  2. We rely excessively on meetings as the default form of interaction with other people at work. Studies reveal that we spend 35% -55% of our time on meetings.

    We need to set aside more time if we want to remain focused and productive at work.

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    Your environment affects your productivity and quality of work. Don't let yourself get distracted by clutter.

    To help you stay focused, take the time to clean up your work environment, both physical and digital.

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    Switching tasks and context is difficult. You cannot be efficient if you run from meeting to meeting. If you want to avoid wasting time, add buffer time between each meeting.
    For every 45 - 60 minutes you spend in a meeting, take 15 minutes to process, reflect, and prioritize.

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    Limit the number of people in any meeting to eight or fewer, unless the meeting is informational.

    Ensure that your meetings result in action items, a timeline for each action item, and one person who is responsible.

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    One on one meetings

    ...are held between a team leader and team member

    They are conversations that usually last no longer than 10 to 30 minutes where they discuss what is going well and what needs to change. 

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    There is ongoing turbulence in the workplace due to the uncertainties provided by the new virus, resulting in a whole lot of people working from home. Normally the work-from-home policies are established in advance, and employees are trained for the same, but current circumstances are not allowing for any transition time.

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    Time blocking

    It's the practice of planning out every moment of your day in advance and dedicating specific time “blocks” for certain tasks and responsibilities.

    When you fill your calendar with the tasks and things you want to do, it’s harder for others to steal your time.

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    Time blocking 101: A step-by-step guide to mastering your daily schedule

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